Parish Council Meeting Agenda 9th March 2021

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To Councillors: Jon Sebright (Chairman), Sara Box, Helen Neary, Philip Warden and Stephen Marsh

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In accordance with Standing Order 2.6, photographing, recording, broadcasting or transmitting the proceedings of a meeting by any means is permitted unless the public are excluded by reason of the confidential nature of the business or where publicity would be prejudicial to the public interest. Please notify the clerk of any intention to record or film a meeting in order that necessary arrangements can be made.

2021-03_1. PUBLIC PARTICIPATION SESSION

(15 min) 7:30

Members of the public and press are entitled to attend the meeting unless the Parish Council by resolution enters a confidential session. Within this public session, members of the public may make representations, ask and answer questions and give evidence on any matter affecting or of concern, by addressing the Chairman.
Members of the public are requested to raise any matter during this session as the rest of the meeting is not open to public participation.

2021-03_2. APOLOGIES FOR ABSENCE

(3 min) 7:45

To note and decide on apologies for absence.

2021-03_3. DECLARATION OF INTEREST

(3 min) 7:48

To consider any requests of dispensations and to receive any declarations of disclosable pecuniary or personal interests in accordance with the PC Code of Conduct and to consider and grant any dispensation requests.

2021-03_4. CONFIRMATION OF MINUTES

(4 min) 7:51

That the minutes of the meeting of the Parish Council which took place on Monday 9th February 2021 are approved as an accurate record and signed by the Chairman.

2021-03_5. CHAIRMANS REPORT

(5 min) 7:55

Update from the Chairman.

• Dial a ride have written to thank the Parish Council for the £100 grant received.
  http://www.templecloud.org.uk/wp/wp-content/uploads/2021/03/dial-a-ride-letter-of-thanks.pdf

2021-03_6. CO-OPTION OF NEW MEMBER

(5 min) 8:00

TO RESOLVE: Co-option of new members to the Parish Council.

2021-03_7. CLERKS REPORT

(6 min) 8:05

Correspondence received:

1. A request to trim the roadside hedge opposite Cameley Church and a request to report a blocked gulley on A37 has been forwarded to Highways.
2. Tree surgery on Cameley Village Green has been completed.
3. EDF have apologised for sending bills in error to a nonexistent pavilion address and have promised to stop.
4. A resident reported broken glass by the village hall – cleaned up by village operative. A window may require reinforcement.
5. Response requested: Temple Cloud in Bloom have offered to plant at the back of the green.
6. TO RESOLVE: Regarding fresh badger damage to the playing field: Purchase of a handheld rotavator attachment for the Stihl multitool, (approximately £132 +VAT) to trial spot repairs to ongoing damage.

2021-03_8. FINANCE

(8 min) 8:11

Refer to APPENDIX 1: Monthly Cash Book Entries

1. TO RESOLVE payments to approve (APPENDIX 1) totaling: £5680.00
2. To note: regular payments, credit card purchases and income for the month. (APPENDIX 2)
3. To note bank reconciliation (Refer to APPENDIX 3 Bank Reconciliation)

2021-03_9. REAL LIVING WAGE AND NJC PAY AWARD

(8 min) 8:19

The Parish Council have specified in their procurement policy that “The Council will look favourably to organisations that pay the Living Wage as set by the Living Wage Foundation” Real Living Wage (£9.50 accross UK for 2020/21). On the NJC pay award scale, SCP 3 is the first tier on the scale to meet this.

TO RESOLVE: To update the salaries of the Village Operatives, commencing 1st April 2021, to the current salary point SCP point 3, as set out in the 2020-21 National Salary Award by the National Joint Council for Local Government Services, to be reviewed annually in line with NALC recommendations.

2021-03_10. PLANNING APPLICATIONS

(10 min) 8:27

TO RESOLVE: Application Reference: 21/00611/FUL Application Address: Mulliwell House, Main Road, Temple Cloud, Bristol, Bath And North East Somerset, BS39 5BJ Proposal: Erection of a single storey front extension to provide porch. Planning Portal Reference: PP-09512108 Application Received: 11/02/2021 Application Status: Pending Consideration

TO RESOLVE: Application Reference: 21/00596/FUL Application Address: Magpies, Eastcourt Road, Temple Cloud, Bristol, Bath And North East Somerset, BS39 5BX Proposal: Erection of a four bay full height timber garage. Planning Portal Reference: PP-09485788 Application Received: 10/02/2021 Application Status: Pending Consideration

TO RESOLVE: Application Reference: 21/00923/RES Application Address: Parcel 3200, The Street, Stowey, Bristol, Bath And North East Somerset, Proposal: Approval of reserved matters with regard to outline application 19/05434/OUT (Outline application for the erection of an agriculturally tied dwelling). Planning Portal Reference: PP-09569438 Application Received: 26/02/2021 Application Status: Pending Consideration

To note any updates from previous planning applications:

http://www.templecloud.org.uk/documents/planning-applications/

2021-03_11. POLICIES FOR REVIEW AND APPROVAL

(5 min) 8:37

(i) TO RESOLVE: Council approval for the use of secure password managers, such as BitWarden and LastPass, for non banking passwords. (to added to financial regulations 6.16)

(ii) TO RESOLVE: Review and approval of Financial Regulations

2021-03_12. WAR MEMORIAL UPDATE

(5 min) 8:42

To review the plans for a war memorial.

2021-03_13. PUMP TRACK REPORT

(10 min) 8:47

To review the pump track progress and action required.

2021-03_14. PARISH ANNUAL MEETING

(8 min) 8:57

To consider dates and ideas for the Parish Annual meeting. Recommended dates: 13th April or 4th May (convened by Chairman for members of the public, must be between 1st March to 1st June).

2021-03_15. DATE OF NEXT MEETING

(5 min) 9:05

TO RESOLVE: Date of next scheduled meeting of the Parish Council: Tuesday 13th April 2021
TO RESOLVE: Recommended date of Annual Parish Council meeting 4th May 2021 (1st Tuesday in May)
TO RESOLVE: Recommended dates of annual Parish meeting 13th April or 4th May.