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DRAFT MINUTES: of the meeting of the Parish Council 7.30pm on Tuesday 12th May 2020, Held Remotely via Zoom

Draft

COUNCILLORS PRESENT:Councillors Jonathan Sebright (Chairman), Sara Box (Vice Chairman), Helen Neary (Vice Chairman) and Philip Warden.
ALSO IN ATTENDANCE:District Councillor David Wood, Philip Edwards (Clerk) and two other members of the public.

2020-05_1 PUBLIC PARTICIPATION SESSION

A presentation was given by Dst Cllr David Wood on the BANES Council financial situation, staff situation, rubbish collections and on the local community village larder.
A presentation was given from School Governor Derek Wobey and Headteacher Hannah Maggs on proposals for developing the school along with a request for a letter from the Parish Council to confirm allowing the use of up to 15 parking spaces by the school in the village hall car park. This will be considered by the Parish Council.
A request was received from Headteacher Hannah Maggs to use the Village Hall to facilitate the return to school of pupils following the coronavirus crisis. This will be considered by the Parish Council.

2020-05_2 APOLOGIES FOR ABSENCE

There were no apologies for absence.

2020-05_3 DECLARATION OF INTEREST

There were no requests of dispensations or declarations of disclosable pecuniary or personal interests.

2020-05_4 CONFIRMATION OF MINUTES

RESOLVED – The minutes of the meeting of the Parish Council Meeting which took place on Tuesday 21st April 2020 were approved as an accurate record and signed by the Chairman.

2020-05_5 CHAIRMANS REPORT

Chairman J Sebright gave a report regarding the need to recruit new Parish Council members.

2020-05_6 CLERKS REPORT

The clerk reported on the five remaining vacancies on the Parish Council, four which may be filled by co-option.
Expressions of interest / applications are invited!

2020-05_7 PARISH COUNCIL NOTICE BOARDS

Cllr Warden gave a presentation on the options available for the notice boards.
RESOLVED – To order the metal powder coated signs with a budget of up to £2600.

2020-05_8 GRANT APPLICATIONS

RESOLVED To award a grant to Temple Cloud in Bloom of £1000
RESOLVED The Clerk highlighted the legal details regarding awarding this grant. It was resolved by the Parish Council to award a grant to Clutton with Cameley PCC of £450

2020-05_9 VILLAGE LARDER

RESOLVED – The Parish Council will support the community village larder with a grant of up to £200. This spending will be made under the Local Government Act 1972 Section 137. The funds are be released upon request of the organisers if there is a shortfall of contributions from the local community. The Parish Council will also contribute to the project by delivering leaflets with the aim of delivering to all houses in the local community.

2020-05_10 LONG TERM PLANNING

RESOLVED – A working party will be organised to discuss future projects and recruitment. The first meeting will take place on Weds 20th May 7.30pm.

2020-05_11 VILLAGE OPEN DAY

Cllr Box presented ideas to hold a village open day to celebrate the community once the lock down has been lifted.

2020-05_12 AGAR

RESOLVED – The 2019-2020 annual governance statement, section 1 of the annual return was approved.

2020-05_13 AGAR

RESOLVED – The 2019-2020 accounting statement, section 2 of the annual return prepared by the Clerk / Responsible Financial Officer was approved.

2020-05_14 AGAR

RESOLVED – The dates for the period for the exercise of public rights and supporting documents from 15th June 2020 to 24th July 2020 were confirmed.

2020-05_15 FINANCE

RESOLVED – The following payments were approved and will be authorised online by Cllrs Neary and Warden:

To be paid on: Ref: To: Details:NetVATTOT
15/05/2020202005-01ALCALCA 2 training4040
15/05/2020202005-02Cornish Garden SvcsPlaypark grass cutting15030180
15/05/2020202005-3Came and CoLocal Council Scheme insurance2770.372770.37
total:2990.37

Noted: income for the month: £13,570.00 BANES Precept

Noted: the following payments on credit card:

  NetVATTOT
16/04/2020printer ink refils29.75.9435.64
16/04/2020Cable ties6.581.327.89
16/04/2020Laminating pouches9.131.8310.95
21/04/2020Zoom meeting upgrade11.992.414.39
22/04/2020backup software39.9539.95
23/04/2020dividers12.492.514.99
27/04/2020Monthly credit card fee 3.00
total:126.81

2020-05_16 DATE OF NEXT MEETING

Resolved – The date of next scheduled meeting of the Parish Council: Tuesday 9th June 2020

There being no further business, the Chairman closed the meeting at 9.41pm.