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Agenda & Notice of Parish Council Meeting: 11th Jan 2022, 7:30pm


To Councillors: Jon Sebright (Chairman), Sara Box, Sara Cass, David Cottis, Stephen Marsh, Helen Neary and Philip Warden

You are hereby summoned to attend a meeting of the Parish Council to be held at 7.30pm on Tuesday 11th January 2022 at Temple Cloud Village Hall.

Philip Edwards, Parish Clerk, 4th Jan 2022


Meeting Location: Temple Cloud Village Hall, with public online attendance link: http://www.templecloud.org.uk/meeting/ 

Members of the public are advised to attend online to reduce the risk of coronavirus transmission.

Please notify the clerk of any intention to record or film a meeting in order that necessary arrangements can be made.Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted unless the public are excluded by reason of the confidential nature of the business or where publicity would be prejudicial to the public interest.SO2.6

2022-01_1. PUBLIC PARTICIPATION SESSION

(15 min) 7:30

Members of the public are requested to raise any matter during this session as the rest of the meeting is not open to public participation. Members of the public and press are entitled to attend the meeting unless the Parish Council by resolution enters a confidential session. Within this public session, members of the public may make representations, ask and answer questions and give evidence on any matter affecting or of concern, by addressing the Chairman. A member of the public shall not speak for more than 5 minutes unless at the discretion of the Chairman. [SO2.1-2.6]

2022-01_2. APOLOGIES FOR ABSENCE

(3 min) 7:45

To note and decide on apologies for absence.

2022-01_3. DECLARATION OF INTEREST

(3 min) 7:48

To consider any requests of dispensations and to receive any declarations of disclosable pecuniary or personal interests in accordance with the PC Code of Conduct and to consider and grant any dispensation requests.

2022-01_4. CONFIRMATION OF MINUTES

(4 min) 7:51

TO RESOLVE: That the minutes of the meeting of the Parish Council which took place on Tuesday 14th December 2021 are approved as an accurate record and signed by the Chairman.

2022-01_5. CHAIRMAN’S REPORT

(5 min) 7:55

Chairman’s report

2022-01_6. CLERK’S REPORT

(5 min) 8:00

  • The heating service in the village hall has been delayed to mid-January to arrange the scaffold.
  • The mid term internal audit has been booked to take place in Jan 2022
  • The repairs to the village hall gutters have been provisionally booked for 18th Jan.
    TO RESOLVE: Installation of both front and back gutters for the quoted price of £2300 (back only would be £1300)
  • To arrange with HR advisory group: date for Clerk’s appraisal

2022-01_7. PLANNING APPLICATIONS

(4 min) 8:05

To note any updates from previous planning applications: http://www.templecloud.org.uk/documents/planning-applications/

2022-01_8. FINANCE

(5 min) 8:09

Refer to Finance Reports’: https://www.templecloud.org.uk/documents/2022-01-finance-reports/

  1. TO RESOLVE: payments to approve listed on ‘2022-01 PCM: Finance Reports’ (see appendix)
  2. To note payments and Income, internal transfers to report
  3. To note: bank reconciliation

2022-01_9. PUMP TRACK

(5 min) 8:14

Update on grant applications for the pump track.

The grant application to Sport England Return to Play was not successful. The objective of this grant was to facilitate return to play following coronavirus. The feedback given was that due to a high number of applications they were not able to support as many applications as they would like. Feedback also stated that the project did not meet the programme criteria. In view of the significant amount of research and contact with Sport England staff to ensure that the application did meet the criteria, clarification was requested as to why the application did not meet the criteria. Sport England responded that the grant was intended for small scale adjustments to existing facilities to enable play during coronavirus rather than larger new projects.

The grant application to BWCE was not successful. The emphasis of this grant was to support projects that promote sustainable transport and reduce carbon emissions. The feedback given was that the panel did not feel the activity would have a strong effect on encouraging sustainable transport and reducing carbon emissions, as compared to other applications in this round. The feedback stated “We receive a large number of applications and so need to prioritise the use of the limited funds available”

2022-01_10. DATE OF NEXT MEETING

(3 min) 8:19

TO RESOLVE: Date of next meeting: Tuesday 8th February 2022, 7.30pm