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Agenda & Notice of Parish Council Meeting, 14th Sept 2021, 7:30pm, Temple Cloud Village Hall.


To Councillors: Jon Sebright (Chairman), Sara Box, Sara Cass, Stephen Marsh, Helen Neary and Philip Warden

You are hereby summoned to attend a meeting of the Parish Council to be held at 7.30pm on Tuesday 14th September 2021 at Temple Cloud Village Hall.


Philip Edwards, Parish Clerk,
8th Sept 2021


Members of the public are advised to attend via the virtual meeting facility to reduce the risk of coronavirus transmission:

Online link to join meeting: http://www.templecloud.org.uk/meeting/ 

In accordance with Standing Order 2.6, photographing, recording, broadcasting or transmitting the proceedings of a meeting by any means is permitted unless the public are excluded by reason of the confidential nature of the business or where publicity would be prejudicial to the public interest. Please notify the clerk of any intention to record or film a meeting in order that necessary arrangements can be made.

2021-09_1. PUBLIC PARTICIPATION SESSION

(15 min) 7:30

Members of the public and press are entitled to attend the meeting unless the Parish Council by resolution enters a confidential session. Within this public session, members of the public may make representations, ask and answer questions and give evidence on any matter affecting or of concern, by addressing the Chairman.
Members of the public are requested to raise any matter during this session as the rest of the meeting is not open to public participation.

2021-09_2. APOLOGIES FOR ABSENCE

(3 min) 7:45

To note and decide on apologies for absence.

2021-09_3. DECLARATION OF INTEREST

(3 min) 7:48

To consider any requests of dispensations and to receive any declarations of disclosable pecuniary or personal interests in accordance with the PC Code of Conduct and to consider and grant any dispensation requests.

2021-09_4. CONFIRMATION OF MINUTES

(4 min) 7:51

TO RESOLVE: That the minutes of the meeting of the Parish Council which took place on Tuesday 22nd June 2021 are approved as an accurate record and signed by the Chairman.
http://www.templecloud.org.uk/minutes/draft-minutes-of-parish-council-meeting-22nd-june-2021-730pm-temple-cloud-village-hall/

TO RESOLVE: That the minutes and record of business delegated to the Clerk, for the meeting of the Parish Council that was closed due to an inquorate meeting on Tuesday 13th July 2021 are approved as an accurate record and signed by the Chairman.
http://www.templecloud.org.uk/minutes/draft-minutes-of-parish-council-meeting-13th-july-2021-730pm-temple-cloud-village-hall-with-virtual-meeting-option-for-the-public/

2021-09_5. CHAIRMANS REPORT

(5 min) 7:55

Thank you to Ian from Temple Cloud Garage, who has serviced and replaced the Parish Council mower tyres free of charge for the benefit of the local community.

Clutton Flower Show – We have received a letter of thanks from Clutton Flower Show
See letter: http://www.templecloud.org.uk/wp/wp-content/uploads/2021/09/Flower-Show-2021-redacted.pdf
See photo: https://www.facebook.com/CameleyParishCouncil/photos/a.1579081708805413/4388417114538511/
See also Somer Valley FM open mic interviews: https://player.autopod.xyz/72985

2021-09_6. CLERKS REPORT

(4 min) 8:00

2021-09_7. PLANNING APPLICATIONS

(10 min) 8:04

TO RESOLVE: Requests for consultation (extension granted for PC response to 17/9/21):

Application Reference21/03767/FUL
Application Address: 43 Paulmont Rise, Temple Cloud, Bristol, Bath And North East Somerset, BS39 5DZ
Proposal: Erection of first floor extension over existing garage to create additional bedroom (Resubmission)

Application Reference21/03574/FUL
Application Address: Cameley C Of E Vc Primary School, Meadway, Temple Cloud, Bristol, Bath And North East Somerset, BS39 5BD
Proposal: Erection of single storey extension to provide a 45 Place Nursery, with associated alterations to the existing building and landscaping works.

To note any updates from previous planning applications: http://www.templecloud.org.uk/documents/planning-applications/

2021-09_8. FINANCE

(10 min) 8:14

Refer to finance reports for July, August and September:
2021-07 PCM: Finance Reports: http://www.templecloud.org.uk/documents/2021-07-finance/
2021-08: (No PCM) Finance Reports: http://www.templecloud.org.uk/documents/2021-08-no-pcm-finance-reports/
2021-09 PCM: Finance Reports: http://www.templecloud.org.uk/documents/2021-09-finance-reports/

  1. TO RESOLVE: payments to approve totaling £1800.99 listed on ‘2021-09 PCM: Finance Reports’
    http://www.templecloud.org.uk/documents/2021-09-finance-reports/#Payments_to_Approve
  2. TO RESOLVE: Clerk 5 point pay scale increase in accordance with the employment contract and original job offer, following Cilca qualification, to SCP14. (This will coincide with a reduction in overtime allowed for CiLCA giving a small budget saving)
  3. To note payments and Income to report for July, August and September
  4. To note: bank reconciliation for July, August and September (July quarterly check completed by Cllr Marsh)
  5. To note: July report for year to date spend against budget.
    http://www.templecloud.org.uk/documents/2021-07-finance/4/#Y2D_Spend_vs_Budget
  6. To receive and note the external auditors report. The external auditor has returned the audit report confirming the Annual Governance and Accountability Return is in accordance with Proper Practices and no other matters have come to the auditor’s attention giving cause for concern. The notice of conclusion of audit has been published along with the external auditor’s report. See http://www.templecloud.org.uk/documents/notice-of-conclusion-of-audit/

2021-09_9. S106 GRANT FOR GOLDNEY HOUSE

(10/01554FUL (09/04515/FUL) – Goldney House, Temple Cloud: £7,628.74, expires 25/11/2021)

TO RESOLVE: To submit an application to use the S106 grant of £7628.74 towards the pump track.

(5 min) 8:24

2021-09_10. VILLAGE HALL

New clubs are booking the village Hall, and previous clubs are expressing an interest in booking new slots. The regular bookings can be seen here: http://www.templecloud.org.uk/village-hall-regular-activities/

Quotes are currently being sought for:

  • Covering/Panelling the upper window
  • Sanding and Varnishing the Village Hall Floor
  • Bricking up the ply panels
  • PAT testing (to include Christmas Tree)
  • Aircon service
  • Gutter Repair
  • Village Hall Cleaning

TO RESOLVE: Any instructions for the Clerk regarding commercial cleaner quotations or placing an advertisement for a private cleaner. (A motion to exclude press and public may be tabled without prior written notice if the details being discussed are considered of commercial sensitivity.)

(6 min) 8:29

2021-09_11. LOCAL COUNCIL AWARD SCHEME

The Council’s foundation award expires on 30/9/2021. To renew, a new submission is required. Further details are in the following report: http://www.templecloud.org.uk/foundation-award/

TO RESOLVE: To submit a new application to renew the local council foundation award, along with authorisation for the Clerk to arrange the required payments. (Expected £50 registration + £80 accreditation, +VAT)

TO RESOLVE: To confirm up to 8 hours Clerk overtime to complete the necessary criteria for an award application, ideally before the end of September.

(5 min) 8:35

2021-09_12. PARKING ON BRANDOWN CLOSE

Review of parking and double yellow lines on Brandown Close.
Map: https://1drv.ms/b/s!AtoBPP1dQfR0hacTK-tyaB6FYbqvfg?e=suAWki
To note: Correspondance was received regarding this topic has been forwarded to council members.

(5 min) 8:40

2021-09_13. LITTER BIN LOCATIONS

Review of litter bin locations around Temple Cloud.
See map: http://www.templecloud.org.uk/documents/litter-bins/

(5 min) 8:45

2021-09_14. PUMP TRACK TENDER

(20 min) 8:50

TO RESOLVE: Selection and acceptance of pump track tender. (A motion to exclude press and public may be tabled without prior written notice if the details being discussed are considered of commercial sensitivity.)

To review: Grant applications to support the pump track.

2021-09_15. DATE OF NEXT MEETING

(3 min) 9:10

TO RESOLVE: Date of next meeting: Tuesday 12th October 2021