To Councillors: Jon Sebright (Chairman), Sara Box, Sara Cass, David Cottis, Stephen Marsh, Helen Neary and Philip Warden
You are hereby summoned to attend a meeting of the Parish Council to be held at 7.30pm on Tuesday 8th February 2022 at Temple Cloud Village Hall.
Philip Edwards, Parish Clerk, 3rd Feb 2022
Meeting Location: Temple Cloud Village Hall, with public online attendance link: http://www.templecloud.org.uk/meeting/
Members of the public are advised to attend online to reduce the risk of coronavirus transmission.
Please notify the clerk of any intention to record or film a meeting in order that necessary arrangements can be made. “Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted unless the public are excluded by reason of the confidential nature of the business or where publicity would be prejudicial to the public interest.” SO2.6
2022-02_1. PUBLIC PARTICIPATION SESSION
(15 min)
Members of the public are requested to raise any matter during this session as the rest of the meeting is not open to public participation. Members of the public and press are entitled to attend the meeting unless the Parish Council by resolution enters a confidential session. Within this public session, members of the public may make representations, ask and answer questions and give evidence on any matter affecting or of concern, by addressing the Chairman. A member of the public shall not speak for more than 5 minutes unless at the discretion of the Chairman. [SO2.1-2.6]
2022-02_2. APOLOGIES FOR ABSENCE
(3 min)
To note and decide on apologies for absence.
2022-02_3. DECLARATION OF INTEREST
(3 min)
To consider any requests of dispensations and to receive any declarations of disclosable pecuniary or personal interests in accordance with the PC Code of Conduct and to consider and grant any dispensation requests.
2022-02_4. CONFIRMATION OF MINUTES
(4 min)
TO RESOLVE: That the minutes of the meeting of the Parish Council which took place on Tuesday 11th January 2022 are approved as an accurate record and signed by the Chairman.
2022-02_5. CHAIRMAN’S REPORT
(5 min)
Chairman’s report
2022-02_6. CLERK’S REPORT
(5 min)
- TO RESOLVE: To appoint Cllr Cottis to the Pump Track Committee
- Cllr Cottis has completed training with ALCA: Essential Councillor
- The Parish Council has been successful in its application to renew the LCAS Foundation Award.
- The grass cutting contract has not been renewed, a new contractor is being sought.
2022-02_7. PLANNING APPLICATIONS
(4 min)
To note any updates from previous planning applications: http://www.templecloud.org.uk/documents/planning-applications/
2022-02_8. FINANCE
(5 min)
Refer to Finance Reports’: https://www.templecloud.org.uk/documents/2022-02-finance-reports/
- TO RESOLVE: payments to approve listed on ‘2022-02 PCM: Finance Reports’ (see appendix)
- To note payments and Income
- To note: bank reconciliation
- TO RESOLVE: To add Cllr Cottis as a bank signatory with online banking access to the Unity Bank account and the Nationwide savings account.
2022-02_9. GRANT APPLICATION
(5 min)
Refer to application documents: https://www.templecloud.org.uk/documents/grant-application-clutton-with-cameley-pcc-2021-22/
- To note: NALC legal topic note LO1-18 Financial Assistance to the Church.
- To note: This is a retrospective application due to extraordinary circumstances for work completed in 2021-2022.
TO RESOLVE: Grant award of £450 for Clutton with Cameley PCC towards the upkeep of Cameley Church graveyard.
2022-02_10. INTERNAL AUDITORS REPORT
(4 min)
TO RESOLVE: To receive the internal auditors mid-term report.
Refer to: https://www.templecloud.org.uk/documents/internal-auditors-report-mid-term-2021-2022/
2022-02_11. VILLAGE HALL
(8 min)
To review the strategic direction of the village hall along with hire rates for 2022-23. (See https://www.templecloud.org.uk/documents/village-hall-hire-rates/)
To review the hall booking capacity of up to 100 people in the risk assessment.
TO RESOLVE: To review and approve the Village Hall Risk Assessment
TO RESOLVE: Revisions to hire rates for 2022
TO RESOLVE: Approval to proceed with a fire risk assessment £200 +VAT
2022-02_12. PLAYGROUND
(5 min)
To note: The play inspection report has been received. All items have been assessed as low risk or very low risk. A pressure washer may be required to address some of the recommendations.
See: https://1drv.ms/b/s!AtoBPP1dQfR0hp1zMIJJZqA6adp3yQ?e=mZVwBi
A quote has been received to supply and fit an aluminium chequer plate metal top to the gazebo table £354 or steel galvanized approx to £378 to £418. (+VAT) (To consider: scrap metal theft of aluminium vs steel.)
TO RESOLVE: Approval to order a galvanised steel metal top for the gazebo table costing approx £418 +VAT
2022-02_13. JUBILEE PLANNING
(10 min)
To discuss ideas and plans for the Queen’s Jubilee Celebration
2022-02_14. PUMP TRACK
(5 min)
An application for funding towards the pump track to the Ward Councillors Empowerment fund was submitted by the Clerk. This application was successful and an award of £500 has been granted. The conditions of this award require that the money is spent by the end of March 2022.
2022-02_15. DATE OF NEXT MEETING
(3 min)
TO RESOLVE: Date of next meeting: Tuesday 8th March 2022, 7.30pm
TO RESOLVE: Date of April 2022 meeting.