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Agenda & Notice of Parish Council Meeting: 8th March 2022, 7:30pm


To Councillors: Jon Sebright (Chairman), Sara Box, Sara Cass, David Cottis, Stephen Marsh, Helen Neary and Philip Warden

You are hereby summoned to attend a meeting of the Parish Council to be held at 7.30pm on Tuesday 8th March 2022 at Temple Cloud Village Hall.

Philip Edwards, Clerk,
3rd March 2022


Location: Temple Cloud Village Hall with online public attendance: http://www.templecloud.org.uk/meeting/ 

Please notify the clerk of any intention to record or film a meeting in order that necessary arrangements can be made.Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted unless the public are excluded ….SO2.6

2022-03_1. PUBLIC PARTICIPATION SESSION

(15 min) 7:30

Members of the public are requested to raise any matter during this session as the rest of the meeting is not open to public participation. Members of the public and press may attend the meeting unless the Parish Council by resolution enters a confidential session. Members of the public may make representations, ask and answer questions and give evidence on any matter affecting or of concern, for not more than 5 minutes by addressing the Chairman. SO2.1-2.6

2022-03_2. APOLOGIES FOR ABSENCE

(3 min) 7:45

To note and decide on apologies for absence.

2022-03_3. DECLARATION OF INTEREST

(3 min) 7:48

To consider any requests of dispensations and to receive any declarations of disclosable pecuniary or personal interests in accordance with the PC Code of Conduct and to consider and grant any dispensation requests.

2022-03_4. CONFIRMATION OF MINUTES

(4 min) 7:51

TO RESOLVE: That the minutes of the meeting of the Parish Council which took place on Tuesday 8th February 2022 are approved as an accurate record and signed by the Chairman.

2022-03_5. CHAIRMAN’S REPORT

(5 min) 7:55

To receive a report from the Chairman.

2022-03_6. CLERK’S REPORT

(5 min) 8:00

  • The defibrillator box at the garage has been repaired following damage during emergency access. Correspondance relating to use of the unit has been forwarded to the Parish Council.
  • The defibrillator pads for the school unit have expired and been replaced with a new set with a four year life span.
  • Report to council on repairs to the village hall heating which was delayed due to the recent storm.
  • Report to council on the village hall fire risk assesment.
  • Report to council on the repair of the village hall guttering.
  • The Clerk attended the B&NES webinar on the Local Plan briefing.
  • TO RESOLVE: Renewal of Hallmaster booking service £187 +VAT for year.
  • TO RESOLVE: Quotation for cladding repair to village hall upper circular window, £546.12 +VAT

2022-03_7. PLANNING APPLICATIONS

(4 min) 8:05

To note any updates from previous planning applications: http://www.templecloud.org.uk/documents/planning-applications/

2022-03_8. FINANCE

(5 min) 8:09

Refer to Finance Reports’: https://www.templecloud.org.uk/documents/2022-03-finance-reports/

  1. TO RESOLVE: payments to approve listed on ‘2022-03 PCM: Finance Reports’ (see appendix)
  2. To note payments and Income
  3. To note: bank reconciliation
  4. TO RESOLVE: Approval to set up regular direct debit payments with HMRC to cover PAYE payments.

2022-03_9. JUBILEE PLANNING

(10 min) 8:14

To discuss ideas and plans for the Queen’s Jubilee Celebration

2022-03_10. PUMP TRACK

(5 min) 8:24

To receive updates regarding pump track grants and progress.

2022-03_11. STAFF AND SALARY REVIEW

(5 min) 8:29

TO RESOLVE: To enter a confidential session and exclude the press and public due to the confidential nature of the business to be discussed: HR matters.

TO RESOLVE: To review the recommendations from the HR working party regarding the Clerk’s annual appraisal. To approve any recommendations regarding the award of additional salary scale points for the Clerk from March 2022.

TO RESOLVE: To approve an annual one point scale increment from April 2022 in accordance with the Clerk’s contract of employment.

TO RESOLVE: To review the salary scale points for village operatives from April 2022 in relation to the 2021/22 increase in the Real Living Wage. See: https://www.templecloud.org.uk/documents/national-living-wage-and-real-living-wage-march-2022/

2022-03_12. DATE OF NEXT MEETING

(3 min) 8:34

TO RESOLVE: Date of next meeting: Tuesday 5th April 2022, 7.30pm