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Agenda & Notice of Parish Council Meeting: Tuesday 12th March 2024, 7:30pm

Clerk: Philip Edwards (CiLCA) | Tel: 07591 257067 |
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To Councillors: Sara Box, Jon Elford, Andrew Kirkby, Jon Sebright (Chairman), Philip Warden and Mark Wilson (Vice Chairman)

You are hereby summoned to attend a meeting of the Parish Council to be held at 7.30pm on Tuesday 12th March 2024 at Temple Cloud Village Hall.

Philip Edwards, Clerk, 7th March 2024



(15min) 7:30

Members of the public may raise any matter during this session for not more than three minutes, by addressing the Chairman. The rest of the meeting is closed to public participation. The public and press may attend the meeting unless the Council enters a confidential session, please notify the clerk of any intention to film or record.


2403_[2]  Apologies for Absence

(3min) 7:45

To note and decide on apologies for absence.

2403_[3]  Declaration of Interest

(3min) 7:48

To receive any declarations of disclosable pecuniary or personal interests and consider any dispensation requests in accordance with the PC Code of Conduct.

2403_[4] Confirmation of Minutes

(4min) 7:51

TO RESOLVE: The Parish Council meeting minutes of Tuesday 6th February 2024 are confirmed as an accurate record and signed by Chairman.


2403_[5] Chairman’s Report

(4min) 7:55

  • To receive a report from the Chairman

2403_[6] Clerk’s Report

(5min) 7:59

  • To receive a report from the Clerk
  • An internal audit has been undertaken. Recommendations: The Council should consider increasing its fidelity guarantee insurance to cover the year end balance plus half the annual precept. It is currently just slightly lower than that.
    To note:
    • Current fidelity guarantee cover = £150,000
    • YE bal 2023 = £131,113, Precept 2023 = £39,518, Recommended minimum cover £150,872.
    • Balance Feb 2024 = £87,554, Precept 2024 = £42,769, Recommended minimum cover £108,938
    • TO RESOLVE: Fidelity guarantee for 24/25 should cover a minimum of £109,000
  • Neighborhood Police Constable Steven Carey will be visiting in May to provide a report.
  • To note: correspondence shared with council members listed in the appendix.
    • Local plan
    • Hedges
    • Airport Invitation

2403_[7] Members Reports

(3min) 8:04

  • To receive any reports on members’ responsibilities or attendance of outside bodies.

2403_[8] Ward Councillor’s Report

(4min) 8:07

  • To receive a report from BANES District Cllr David Wood

2403_[9] Village Hall and Open Spaces:

(8min) 8:11

  • To receive a report on any updates regarding the village hall and open spaces
  • Further details for the Football Foundation goalpost grant application have been provided outlining community use of the playing field for football.
  • Playing field pedestrian gate has been removed as requested by Council.
  • TO RESOLVE: Electricity supply renewal contract (quote email to cllrs 5/3/24)
  • TO RESOLVE: Grass cutting quotation for the playing field (quote email to cllrs 5/3/24)


(6min) 8:19

There were no outstanding consultation requests at the time of agenda publication

TO RESOLVE: Any instructions to the Clerk regarding planning applications published by BANES not listed above. To note recent updates, see ‘Temple Cloud’ under ‘PARISH’ on BANES website:
Rural areas: Village site options | Bath and North East Somerset Council (


(10min) 8:25

  • TO RESOLVE: Review and adoption of the following policies:

2403_[12] FINANCE

(5min) 8:35

Payments and income – see appendix 2024-03 Finance Reports

  1. TO RESOLVE: payments to approve as listed in finance reports.
  2. To note: payments and Income
  3. To note: Bank reconciliation
  4. TO RESOLVE: An annual one point scale increment from April 2024 to SCP24 in accordance with the Clerk’s contract of employment.


(3min) 8:40

  • To note: any requests for business to be considered at the next meeting
    (to note expiry date for local plan consultation is 8th April)
  • TO RESOLVE: Date of next meeting: Tuesday 9th April 2024, 7.30pm



Meeting documents and reports

Policies for Review

For upcoming reviews, refer to: Document Review Schedule


To view appendices, please view this document on our website

  • Version: 1.21