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Cameley Playing Field Charity: AGENDA: Annual meeting 11th January 2022, 7pm, Temple Cloud Village Hall.

CAMELEY PLAYING FIELD CHARITY

Charity no: 304504

To trustee members: Jon Sebright (Chairman), Sara Box, Sara Cass, David Cottis, Stephen Marsh, Helen Neary and Philip Warden

Online meeting access from the following web address: http://www.templecloud.org.uk/meeting

Temple Cloud with Cameley Parish Council is the corporate body that acts as trustees to Cameley Playing Field and holds Cameley Playing Field in Trust (the charity no 304504). The annual meeting of the Charity will take place at 19:00 hours, prior to the Parish Council meeting.

CPF22-01_1. APOLOGIES FOR ABSENCE

To receive any apologies for absence

CPF22-01_2. DECLARATION OF INTEREST

To receive any Declarations of Interest.

CPF22-01_3. CONFIRMATION OF MINUTES

That the minutes of the Charity Trust Meeting held on 12th January 2021 are approved as a true record and signed by the Chairman.

https://www.templecloud.org.uk/minutes/cameley-playing-field-charity-draft-minutes-12th-january-2021/

CPF22-01_4. CHAIRMAN’S REVIEW OF ANNUAL BUSINESS

  1. Trustees to note the income and expenditure for the 2020/21 financial year. There was £0 income and expenditure was met by Temple Cloud with Cameley Parish Council.
  2. TO RESOLVE: To continue the standing resolution that Cameley Playing Field Charity ‘transfer’ future income generated by the hire of Cameley Playing Field to trustee Temple Cloud with Cameley Parish Council.
  3. TO RESOLVE: To continue the standing resolution that expenditure for maintenance of Cameley Playing Field is met by Temple Cloud with Cameley Parish Council at the monthly Parish Council Meeting.
  4. Trustees to note that Cameley Playing Field does not operate a separate bank account for the Charity. The Parish Council has resolved that the Parish Council Clerk may open a charity bank account if this is deemed beneficial for grant applications.
  5. To note that the pavillion demolition was completed in 2021 and a new lawn was seeded in its place.
  6. To note that the Cameley Field Management Committee as per the constitution updated 1-July-1998 is not formed and therefore the Parish Council as trustees act in place of the management committee. The Parish Council hold a charity meeting annually rather than quarterly committee meetings.
  7. To consider any other trustee business.

CPF22-01_5. GOVERNANCE & DOCUMENTATION

To review the suitability of governance and documentation and agree that the original governing document – 1957 Trust Deed and Deed of Variation 6th Nov 1991 are fit for purpose.

https://www.templecloud.org.uk/documents/cameley-playing-field-charity-documents/

CPF22-01_6. CAMELEY PLAYING FIELD HIRE RATES

TO RESOLVE: To review, hire rates for use of the playing field as set by the parish council:

https://www.templecloud.org.uk/documents/village-hall-hire-rates/#Playing_Field_Hire

CPF22-01_7. NEXT MEETING

TO RESOLVE: The next meeting of Cameley Playing Field Charity is planned to take place on 10th January 2023.