Agenda & Notice of Parish Council Meeting, 22nd June 2021, 7:30pm, Temple Cloud Village Hall. (with virtual meeting option for the public)

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To Councillors: Jon Sebright (Chairman), Sara Box, Helen Neary, Philip Warden, Stephen Marsh and Sara Cass

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In accordance with Standing Order 2.6, photographing, recording, broadcasting or transmitting the proceedings of a meeting by any means is permitted unless the public are excluded by reason of the confidential nature of the business or where publicity would be prejudicial to the public interest. Please notify the clerk of any intention to record or film a meeting in order that necessary arrangements can be made.

2021-06_1. PUBLIC PARTICIPATION SESSION

(15 min) 7:30

Members of the public are advised to attend via the virtual meeting facility to reduce the risk of coronavirus transmission: Online link to join meeting: http://www.templecloud.org.uk/meeting/ 

Members of the public and press are entitled to attend the meeting unless the Parish Council by resolution enters a confidential session. Within this public session, members of the public may make representations, ask and answer questions and give evidence on any matter affecting or of concern, by addressing the Chairman.
Members of the public are requested to raise any matter during this session as the rest of the meeting is not open to public participation.

2021-06_2. APOLOGIES FOR ABSENCE

(3 min) 7:45

To note and decide on apologies for absence.

2021-06_3. DECLARATION OF INTEREST

(3 min) 7:48

To consider any requests of dispensations and to receive any declarations of disclosable pecuniary or personal interests in accordance with the PC Code of Conduct and to consider and grant any dispensation requests.

2021-06_4. CONFIRMATION OF MINUTES

(4 min) 7:51

That the minutes of the annual meeting of the Parish Council which took place on Tuesday 4th May 2021 are approved as an accurate record and signed by the Chairman.

2021-06_5. FOOTPATHS

(8 min) 7:55

To discuss issues walking around the village with regard to footpaths. Dst Cllr Wood is investigating potential funding via the Liveable Neighbourhoods scheme.
TO RESOLVE: Feedback for Dst Cllr Wood regarding footpath issues.

2021-06_6. CO-OPTION OF NEW MEMBERS

(5 min) 8:03

To review applications for new members.
TO RESOLVE: Co-option of new members to the council

2021-06_7. CHAIRMANS REPORT

(5 min) 8:08

Update from the Chairman.

2021-06_8. CLERKS REPORT

(10 min) 8:13

1. A review of PPE equipment has been undertaken and provided for staff. A health and safety file with COSHH statements has been put in the village operative’s lock up and the village hall cleaning cupboard, also including an accident book for reporting. A powder fire extinguisher has been provided for the lock-up.
2. Council insurance is now active with BHIB.
3. The AGAR and associated documents have been submitted to the external auditor.
4. The rotavator has been used to repair some of the worst affected areas of the playing field and new seed has been sown.
5. Correspondence received: Request for extra litter bins to be considered for Tiledown area.
6. Correspondence was received regarding footpath proposals for Molly Close which have been forwarded to the council members.
7. Vandalism to the playground gazebo has been reported to the police, crime ref 5221128147. The police neighbourhood team has been contacted to highlight antisocial behaviour.
   TO DISCUSS: Considerations of CCTV for the playground area.
8. Repairs have been arranged for the collapsed gate in the playing field.
9. The Clerk has passed the ‘Community Engagement’ unit of Cilca with an exemplary submission award for this unit.
10. A volunteer has offered to paint the fingerpost on the village green. Advise has been sought and risk assessments have been prepared.
11. DWH have been contacted regarding the overgrowing hedge along the Brandown Close footpath. The Parish Council are not allowed to take action by hedge trimming this section during nesting season. The village operative is occasionally pruning shoots by hand without disturbing nesting birds.

TO RESOLVE: Approval for repainting the finger post on the village green and supply of materials for volunteers.

2021-06_9. FINANCE

(5 min) 8:23

1. TO RESOLVE payments to approve (APPENDIX 1) totaling: £1999.37
2. To note: regular payments, credit card purchases and income for the month. (APPENDIX 2)
3. To note bank reconciliation (Refer to APPENDIX 3 Bank Reconciliation)

http://www.templecloud.org.uk/documents/2021-06-pcm-finance-reports/

2021-06_10. ADVISORY GROUPS

(5 min) 8:28

1. TO RESOLVE membership of the HR advisory group
2. TO RESOLVE membership of the finance advisory group
3. TO RESOLVE planning leads

2021-06_11. PLANNING APPLICATIONS

(4 min) 8:33

To note any updates from previous planning applications:

http://www.templecloud.org.uk/documents/planning-applications/

2021-06_12. VILLAGE HALL QUARTERLY REVIEW AND BUILDING WORKS TENDER

(8 min) 8:37

• Bookings are being taken for summer parties on the assumption Covid regulations will permit such events.
• Quotes are being sought for village hall gutter maintenance.
• The fire alarm inspection has been arranged for June.
• COSHH statements have been updated and placed in the cleaning cupboard. To note: it was identified that bleach must be stored below eye level, not on a high shelf, in a locked cupboard with eye goggles provided. Also to note, Zoflora is a flammable substance when undiluted.
• The external electrical socket on the village hall has been fitted with a more robust lock following damage.
• The LED lights have been fitted. The control switches remain to be fitted.
• A panel covering the circular window on the Brandon Estate side has fallen down exposing a broken outer pane. A glazier is being sought to inspect and advise.
• The draft drawings for tender have been completed by the Clerk ready for approval of the council

TO RESOLVE: Approval of tender specification for village hall building works.

2021-06_13. WAR MEMORIAL UPDATE

(5 min) 8:45

Update regarding war memorial.

2021-06_14. PUMP TRACK REPORT

(5 min) 8:50

To review the pump track progress and action required.
TO RESOLVE: Adoption of anti bribery policy: http://www.templecloud.org.uk/documents/anti-bribery-policy/

2021-06_15. RISK ASSESSMENTS FOR APPROVAL

(5 min) 8:55

• Risk Assessment – Outdoor Working
• Risk Assessment – Identification of Poisonous Wildlife
• Hedge and Brush Cutting Method Statement & Risk Assessment
• Risk Assessment – Face to Face Parish Council Meetings

2021-06_16. DATE OF NEXT MEETING

(3 min) 9:00

TO RESOLVE: Date of next meeting: Tuesday 20th July 2021 (3rd Tuesday)