Table of Contents
To Councillors: Jon Sebright (Chairman), Sara Box, Helen Neary, Philip Warden, Stephen Marsh and Sara Cass
You are hereby summoned to attend an online Meeting of the Parish Council to be held at 7.30pm on Tuesday 6th April 2021 with online access from the following web address:
http://www.templecloud.org.uk/meeting
Philip Edwards, Parish Clerk,
30th March 2021
In accordance with Standing Order 2.6, photographing, recording, broadcasting or transmitting the proceedings of a meeting by any means is permitted unless the public are excluded by reason of the confidential nature of the business or where publicity would be prejudicial to the public interest. Please notify the clerk of any intention to record or film a meeting in order that necessary arrangements can be made.
2021-04_1. PUBLIC PARTICIPATION SESSION
(15 min)
Members of the public and press are entitled to attend the meeting unless the Parish Council by resolution enters a confidential session. Within this public session, members of the public may make representations, ask and answer questions and give evidence on any matter affecting or of concern, by addressing the Chairman.
Members of the public are requested to raise any matter during this session as the rest of the meeting is not open to public participation.
2021-04_2. APOLOGIES FOR ABSENCE
(3 min)
To note and decide on apologies for absence.
2021-04_3. DECLARATION OF INTEREST
(3 min)
To consider any requests of dispensations and to receive any declarations of disclosable pecuniary or personal interests in accordance with the PC Code of Conduct and to consider and grant any dispensation requests.
2021-04_4. CONFIRMATION OF MINUTES
(4 min)
That the minutes of the meeting of the Parish Council which took place on Tuesday 9th March 2021 are approved as an accurate record and signed by the Chairman.
2021-04_5. CHAIRMANS REPORT
(5 min)
Update from the Chairman.
2021-04_6. CLERKS REPORT
(8 min)
- Consideration of Parish Council meeting night and longer term options.
- Planned visit on 2nd April with a volunteer to help with badger damage repairs.
- Trainng opportunities have been emailed to councillors.
- Request to put up Easter trail pictures around playing field has been accepted following no objections from council members.
- Valley Arts request for survey has been forwarded to members.
- Email has been sent to members regarding land sought for a vineyard.
- Correspondence received regarding community project, Rockaway Forest Garden has been forwarded to members.
- Village Hall update: Architects, surveyors and builders have been approached for quotes for the village hall external wall rebuild along with drawings. A tender process may be required, so quotes for drawings for a tender are being sought.
- Insurance: 3 companies recommended by other Councils have been approached for renewal quotes.
- Insurance Rebuild costs have been sought, one quote for a survey has so far has been received.
TO RESOLVE: Quotation for a survey for rebuild cost for insurance purposes
2021-04_7. FINANCE
(12 min)
Refer to APPENDIX 1: Monthly Cash Book Entries
- TO RESOLVE payments to approve (APPENDIX 1) totaling: £661.38
- To note: regular payments, credit card purchases and income for the month. (APPENDIX 2)
- To note bank reconciliation (Refer to APPENDIX 3 Bank Reconciliation)
- TO RESOLVE: To add Cllr Cass to the bank mandates for Unity Bank accounts and the Nationwide savings account.
- TO RESOLVE: One point annual increase to Clerk/RFO salary scale per employment contract.
- TO RESOLVE: Continued approval for use of direct debits for regular payments per financial reg 6.7
- TO RESOLVE: Continued approval for use of bank standing order payments per financial reg 6.8.
- To note: Year to date spending report
- TO RESOLVE: Virement of £2000 from general reserve to equipment renewal reserve
- TO RESOLVE: Virement of £6000 from general reserve to building maintenance reserve
2021-04_8. PLANNING APPLICATIONS
(5 min)
To note any updates from previous planning applications:
http://www.templecloud.org.uk/documents/planning-applications/
2021-04_9. POLICIES FOR REVIEW AND APPROVAL
(10 min)
(i) TO RESOLVE: Continued approval of Scheme of Delegation:
Scheme of Delegation
(ii) TO RESOLVE: Standing Order 7.2 – Review and agree strategic direction of Village Hall:
Village Hall Strategic Direction & Overall Vision (SO7.2)
(iii) TO RESOLVE: Review and approval of current policies
Playing Field Standard Conditions of Hire and Use
Complaints Procedure
Disciplinary & Grievance Arrangements
Equality and Diversity Policy
Health and Safety Policy
CCTV Policy
Code of Conduct
Temple Cloud with Cameley Parish Council Standing Orders
Covid 19 Playground Risk Assessment
The General Data Protection Regulation (GDPR)
2021-04_10. WAR MEMORIAL UPDATE
(5 min)
Update regarding war memorial.
2021-04_11. PUMP TRACK REPORT
(5 min)
To review the pump track progress and action required.
2021-04_12. PARISH ANNUAL MEETING
(5 min)
To review plans and action for the Parish Annual meeting.
2021-04_13. DATE OF NEXT MEETING
(5 min)
To Note: Date of Annual Parish Council meeting 4th May 2021 (1st Tuesday in May)
To Note: Dates of annual Parish meeting 4th May.