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Documents and Policies

Scheme of Delegation - Planning Applications

Planning Applications – The Councils Scheme of Delegation authorises the Clerk to the Council/Responsible Finance Officer and Standing Committees to act with delegated authority in the specific circumstances detailed.

Scheme of Delegation - Exceptional Circumstances

Expediture Authority – The Councils Scheme of Delegation authorises the Clerk to the Council/Responsible Finance Officer and Standing Committees to act with delegated authority in the specific circumstances detailed.

Terms of reference for the Pump Track Committee

Terms of reference for the Pump Track Committee

Safeguarding Policy

Parish Council safeguarding policy

Information Protection Policy

This policy details how the council protects information.

Social Media and Electronic Communication Policy

This policy details the use of social media and electronic communication

Information Security Incident Policy

This policy details the procedure for an information security incident

Retention Policy

This policy details the minimum retention time required for council documents before disposal in order for the council to comply with the Freedom of Information Act 2000 Publication Scheme. Where variable times are indicated the Council will review storage after the minimum period has elapsed.

Dispensation Request

Form for dispensation request

Anti Bribery Policy

Anti Bribery Policy

Risk Assessment - Face to Face Parish Council Meetings during a Pandemic

Risk assessment for face to face meetings. Covers wearing of face masks, social distancing and sanitisation of the hall, table and chairs.

Risk Assessment - Identification of Poisonous Wildlife

A list of harmful wildlife, mainly poisonous plants along with identifying photos. For staff and volunteers to visually familiarise themselves with wildlife risks.

Risk Assessment - Outdoor Working

Risk Assessment for staff and volunteers working outdoors. Includes village operative activities and volunteer activities like fingerpost painting. Risks covered include harmful wildlife, weather, traffic, lone working and harmful substances.

Council Powers

A list of Council Powers: to inform councillors of legal powers in the decisions making process.

Training Policy

Temple Cloud with Cameley Parish Council is committed to provide a level of training for both its members and staff, to enable them to undertake their respective roles for the benefit of the Parish Council, the community, and the individual’s personal development.

Hedge and Brush Cutting Method Statement & Risk Assessment

Risk Assessment and method statement for the use of hedge cutter, brush cutting machinery and strimmer. For staff and volunteers.

Village Hall Strategic Direction & Overall Vision (SO7.2)

A quarterly review of the strategic direction of the village hall is required per standing order 7.2

GDPR Risk Assessment

GDPR Risk Assessment

Investment Strategy

The Council investment strategy as required under s15 (1) (a) para 14 of the Local Government Act 2003 for local authorities with investments (which includes any amounts held in any bank accounts) of over £100,000

Reserves Policy

Parish Council Reserves Policy

Risk Assessment – Christmas Lights and Christmas Tree

Risk Assessment – Christmas Lights and Christmas Tree

Village Hall Risk Assessment

Risk Assessment for the Village Hall

Web Content Accessibility Guidelines Compliance Statement

Accessibility Statement for Temple Cloud with Cameley Parish Council website. The council is committed to ensuring digital accessibility for people with disabilities.

Grant Awarding Policy and Application Form

This documents sets out the guidance for grant applications and includes a grant application form.

Playing Field Standard Conditions of Hire and Use

These standard conditions apply to all hiring of the Temple Cloud with Cameley Playing Field. If the Hirer is in any doubt as to the meaning of the following, Temple Cloud with Cameley Parish Council should be consulted immediately.

Complaints Procedure

For the benefit of good local administration the council has adopted a standard and formal procedure for considering complaints either made by complainants direct or referred back to the council from other bodies to whom they have been made. The Code is a way of ensuring that complainants can feel satisfied that at the very least their complaint has been properly and fully considered.

Disciplinary & Grievance Arrangements

This document gives a code of practice on disciplinary and grievance procedures that the Parish Council should follow for handling these issues in the workplace

Equality and Diversity Policy

Temple Cloud with Cameley Parish Council commit to ensure at all times that equality and diversity is reflected in all its activities. This document sets out the policy to ensure the council delivers equality and diversity to its staff, members, residents, customers and partners.

Health and Safety Policy

In accordance with section 2 of the Health and Safety at Work etc. Act 1974, it is the duty of every employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all employees. There is no requirement for an organisation with less than 5 employees to have a documented Health and Safety Policy however in line with National Association of Local Councils (NALC) recommended best practice and the Councils commitment to quality, the following policy statements set out the Councils commitment to Health and Safety.

Procurement Policy

The procurement policy outlines the council’s procurement values, thresholds for contracts and the formal process for contracts exceeding £10,000.

Community Engagement Statement

Community Engagement Statement

CCTV Policy

cctv policy

Risk Management Scheme

This document identifies the risks and subsequent control measures. Under health and safety law and statutory financial regulations the council has a duty to manage risks.

This document is reviewed annually at the same time as the council insurance is reviewed.

Publication Scheme

This document outlines the information available from Temple Cloud with Cameley Parish Council under the model publication scheme.

Code of Conduct

The Code of Conduct is a set of standards that members have a duty in law to observe in the course of business conducted and representation of the Parish Council.

Standing Orders

Standing Orders are the written rules of the parish council. They include the rules used to conduct meetings.

Financial Regulations

Financial regulations are written rules of the Parish Council that regulate and control the financial affairs and accounting procedures.

Privacy Notice & Data Protection Regulations

Temple Cloud with Cameley Parish Council is registered with the Information Commissioner’s Office and recognises its responsibility to comply with the Data Protection Act 1998 and the UK General Data Protection Regulation (UK GDPR).