pump track design

Minutes of Annual Parish Council Meeting: 16th May 2023, 7:30pm

Table of Contents

Councillors Present: David Cottis, Jon Sebright, Philip Warden and Mark Wilson

Also Present: Philip Edwards (Clerk)


2305_[1] Election of Chairman

  • RESOLVED: Cllr Jon Sebright was elected as Chairman for the municipal year
  • The Chairman signed the declaration of acceptance of office

2305_[2] Election of Vice Chairman

  • RESOLVED: Cllr Mark Wilson was elected as Vice Chairman for the municipal year
  • The Vice Chairman signed the declaration of acceptance of office

2305_[3] Parish Council Membership

  • The declarations of acceptance of office were received from members present at the meeting
  • RESOLVED: The council approved a request to extend the deadline to receive the declaration of acceptance of office from Cllr Jon Elford by the date of the next parish council meeting

2305_[4] Public Participation Session

There were no members of the public present at the meeting

2305_[5] Apologies for Absence

Apologies for absence were received from Sara Box, Jon Elford, Andrew Kirkby and Helen Neary.

2305_[6] Declaration of Interest

There were no declarations of disclosable pecuniary or personal interests.

2305_[7] Confirmation of Minutes

RESOLVED: The Parish Council meeting minutes of Tuesday 18th April 2023 were confirmed as an accurate record and signed by Chairman.

2305_[8] Co-option of new Council Member

  • There were no applications for co-option.


2305_[9] General Power of Competence

  • Noted: The number of members of the council that have been declared elected is equal or greater that 2/3 of the total number of members of the council. (8 elected out of 9 for TCCPC). The Clerk holds the Certificate in Local Council Administration which includes the relevant training in the exercise of the general power.
  • RESOLVED: The Parish Council resolved to adopt the general power of competence having met the conditions of eligibility as defined in the Localism Act 2011 and SI 965, The Parish Councils (General Power of Competence)(Prescribed Conditions) Order 2012. (See appendix)

2305_[10] Standing Orders and Financial Regulations

  • RESOLVED: Review and approval of the Standing Orders and the Financial Regulations
  • RESOLVED: Review and approval of the Schemes of Delegation
  • RESOLVED: Review and approval of the terms of reference for committees

2305_[11] Assets and Insurance

  • RESOLVED: Review and approval of the Asset Register
  • RESOLVED: Review and approval of the insurance cover and arrangements
  • RESOLVED: Approval to renew council insurance in accordance with the quotation supplied

2305_[12] Policies specified for review in Standing Orders

  • RESOLVED: Review and approval of the Council’s policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation and review of the Council’s policy for dealing with the press/media
  • RESOLVED: To adopt the Press / Media Policy
  • RESOLVED: Review and approval of the Council’s employment policies and procedures
  • RESOLVED: To adopt the Staff Data Protection Policy

2305_[13] Review of Annual Subscriptions

  • Noted: Annual Subscription to ALCA was renewed in April 2023.
  • Noted: The Clerk’s annual subscription to SLCC was renewed in December 2022.


2305_[14] Chairman’s Report

  • The former Chairman, Cllr Phil Warden, thanked the new members who had joined the council in the previous year, including councillors Jon Elford, Andrew Kirkby and Mark Wilson, and also thanked the former councillors Sara Cass and Stephen Marsh for their contributions during the year. The former Chairman also thanked the former Vice Chairman Sara Box for her support and work during the previous year along with all the other members of the council who had made his tenure as Chairman an enjoyable roll.
  • The current Chairman, Jon Sebright, thanked the former Chairman for his work during the previous year and thanked Mark Wilson for stepping into the role of Vice Chairman.

2305_[15] Clerk’s Report

  • Noted: correspondence listed in the appendix
  • Noted: A Bristol Airport ASAS Survey request has been emailed 10-5-2023 to parish council members.

2305_[16] Appointments and Councillor Reports

  • The review and approval of the appointments to outside bodies and members’ responsibilities was postponed to be reviewed at a future meeting.
  • RESOLVED: To confirm attendance at the Clutton Flower Show

2305_[17] Pump Track and Playground

  • RESOLVED: To ask Velosolutions to install an additional gravel path in the playground from the gazebo entrance to the existing concrete path, about 5m long.
  • Noted: quotations to upgrade the grass matting and other surfaces in various areas of the playground had been requested along with a request to replace the platforms for the slide and climbing wall.
  • Noted: Inconsiderate parking on the private drive and garage rented by the Parish Council had blocked access to the garage and prevented access to the playground maintenance equipment. The resident concerned had been asked not to park on the private drive, but had continued to block the garage when access was required. Further action was considered to resolve this.

2305_[18] Ward Councillor’s Report

  • There was no report from the BANES District Councillor, who had sent his apologies for absence.

2305_[19] FINANCE

(a) Payments and income – see appendix 2023-05 Finance Reports

  1. RESOLVED: payments to approve listed in finance report
  2. Noted: payments and Income listed in finance report
  3. Noted: bank reconciliation

(b) Bank mandates

RESOLVED: approval to add new members to the Unity Bank and Nationwide Bank Mandates along with the removal of all prior members from the Bank Mandates.


RESOLVED: Application Reference23/01362/ADCOU
Application Address: Cinderlands , Cameley Road, Cameley, Bristol, Bath And North East Somerset, BS39 5AF
Proposal: Prior approval request for change of use from agricultural building to 1no. dwelling (Use Class C3) and for associated operational development.

The Parish Council has no objection to this planning application



RESOLVED: Approval of the grant application from Temple Cloud in Bloom for £1000


RESOLVED: Date of next meeting: Tuesday 13th June 2023, 7.30pm


There being no further business, the Chairman closed the meeting at 21:05

Agreed as a correct record,
signed by the Chairman of the meeting: _______________________ on:_______________
(Chairman initial all other pages)