Table of Contents
Clerk: Philip Edwards (CiLCA) | Tel: 07591 257067 | info@templecloud.org.uk
www.templecloud.org.uk
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Councillors Present: Sara Box (Chairman), Jon Elford, Jon Sebright, Keith White, Mark Wilson (Vice Chairman) and Myk Winder
Also Present: Philip Edwards (Clerk)
ANNUAL COUNCIL ADMIN
2505_[1] Election of Chairman
The first item of business will be chaired by the previous Chairman of the council.
- RESOLVED: To elect Cllr Sara Box as Chairman for the municipal year.
- The Clerk received the Chairman’s declaration of acceptance of office
2505_[2] Election of Vice Chairman
- RESOLVED: To elect Cllr Mark WIlson as Vice Chairman for the municipal year.
- The Clerk received the Vice Chairman’s declaration of acceptance of office
2505_[3] PUBLIC PARTICIPATION SESSION
There was no public participation contributed by members of the public.
MEETING ADMIN
2505_[4] Apologies for Absence
Apologies for absence were received from Cllr Bubb. Approval for absence was agreed by the Parish Council until the next Parish Council meeting for Cllr Bubb.
2505_[5] Declaration of Interest
There were no declarations of disclosable pecuniary or personal interests.
2505_[6] Confirmation of Minutes
RESOLVED: The Parish Council meeting minutes of Tuesday 8th April 2025 were confirmed as an accurate record and signed by Chairman.
ANNUAL POLICY REVIEWS AND APPROVAL
2505_[7] Approval of Standing Orders and Financial Regulations
- RESOLVED: review and adoption of the 2025 model Standing Orders and Financial Regulations
(limits approved: Fin Reg 6.8. i. Clerk [£100], ii. Emergency [£5,000], iv. Fund transfers [£20,000]) - RESOLVED: review and approval of the Schemes of Delegation
2505_[8] Approval of Assets, Risk Management and Insurance
- RESOLVED: review and approval of the Asset Register
- RESOLVED: review and approval of insurance cover and arrangements
- RESOLVED: Insurance policy renewal and payment authorisation
- RESOLVED: review and approval of the risk management policy
2505_[9] Approval of Policies Specified for Review in Standing Orders
- RESOLVED: review and approval of the Council’s employment policies and procedures
- RESOLVED: review and approval of the Council’s policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation and review of the Council’s policy for dealing with the press/media
- RESOLVED: review and approval of the Standing Orders, Financial Regulations, Schemes of Delegation and other policies listed in the appendix ‘Policies for Review’ for review
- RESOLVED: There are no committees with terms of reference to review and approve
2505_[10] Review of Annual Subscriptions
- Noted: Annual Subscription to ALCA was being renewed in May 2025.
- Noted: The Clerk’s annual subscription to SLCC was renewed in December 2024.
AUDIT AND AGAR REVIEW AND APPROVAL
2505_[11] To Review Annual Internal Auditors Report
- RESOLVED: to receive and review the 24/25 internal auditor’s report
- RESOLVED: The council has reviewed and implemented all the internal auditor’s recommendations:
- The council has considered business interruption insurance
- RESOLVED: Confirmation of minute ref 2211_[6]b (8/11/22) appointing internal auditor for 25/26
2505_[12] Approval of Annual Governance Statements
RESOLVED: Approval of the Annual Governance Statements 24/25 prepared by the Clerk.
(signed by the Chairman of the meeting and the Clerk)
2505_[13] Approval of Accounting Statements
To Note: Review of the Council’s expenditure incurred under s.137 of the Local Government Act 1972 or the general power of competence: There was no s.137 expenditure for 2024/25, all expenditure was under the GPC
RESOLVED: Approval of the accounting statements 24/25 prepared and signed by the RFO
(signed by the Chairman of the meeting)
2505_[14] Approval of Dates for the Exercise of Public Rights
RESOLVED: approval of the dates of the period for the exercise of public rights: commencing on Tuesday 3 June and ending Monday 14 July 2025
2505_[15] Confirmation of no conflicts of interest with BDO LLP
RESOLVED: that there were no conflicts of interest with the external auditor BDO LLP.
(BDO form signed by the Clerk and Chairman of the meeting)
REPORTS – To receive and note any reports
2505_[16] Chairman’s Report
- The Chairman referred to the report presented in the Annual Electors meeting
2505_[17] Clerk’s Report
- Confirmed: attendance of Clutton Flower Show, 9th August 2025
- Noted: correspondence shared with council members listed in the appendix.
2505_[18] Members Reports, Responsibilities and Meetings Attended
- Review of appointments for members responsibilities was postponed
- Noted: Livable Neighbourhood public consultation. Members of the parish council received a brief from BANES regarding an upcoming public consultation on measures proposed to improve footpaths, lighting and traffic speed limits around the village based on previous public consultations in the area. Members of the public are encouraged to look out for and respond to a request for feedback to be mailed from BANES to Temple Cloud residents in the next few weeks.
2505_[19] Village Hall and Open Spaces Reports
- Noted: Playground and Pump Track inspections have been booked for June 2025
- Noted: EICR testing has been booked for 23 and 30th July, £400.
RESOLVED: A reduced quotation to do PAT testing at the same time as the EICR - Defibrillator Update: Pads had expired on the Lifepak defibrillator 17/5/25. Replacement pads had not been purchased as the garage cabinet remained out of service. The replacement cabinet delivered to the garage Oct 2023 (min ref 2310_[7]) had not been installed. The pads on the HeartSine defibrillator, which were now in service in the school cabinet, will expire 01/03/2026
- The hirers guide and risk assessment had been updated to highlight the risk of non fire retardant curtains, with no candles or naked flames allowed on the stage or near the curtains
2505_[20] Ward Councillor’s Report
- Appologies for abscence were received from BANES District Cllr David Wood
2505_[21] FINANCE
Payments and Income (see appendix 2025-05 Finance Reports)
- RESOLVED: payments to approve as listed in finance reports.
- Noted: finance reports including payments, income and bank reconciliation
2505_[22] PLANNING CONSULTATIONS
Application Reference: 25/01946/VAR
Application Address: The Mount , Main Road, Temple Cloud, Bristol, Bath And North East Somerset, BS39 5DQ
Proposal: Variation of condition 2 (Plans List) of application 22/01885/FUL (Conversion of existing barn and workshop to residential).
RESOLVED: The parish council has NO OBJECTION to this application
Noted: recent updates, see ‘Temple Cloud’ under ‘PARISH’ on BANES website:
https://www.bathnes.gov.uk/webforms/planning/search.html#advancedSearch
2505_[23] DATE OF NEXT MEETING
- Noted: there were no requests for business to be considered at the next meeting
- RESOLVED: Date of next meeting: Tuesday 17th June 2025, 7.30pm
See: https://www.templecloud.org.uk/meeting-agenda/next-meeting/
There being no further business, the Chairman closed the meeting at 20:52
Agreed as a correct record,
signed by the Chairman of the meeting: _______________________ on:_______________
(Chairman initial all other pages)
- Version: 2
- Status: DRAFT