Appendix – 2025-01 Finance Reports
Table of Contents
Payments to Approve
| Jan 2024 | Payments to approve | |||||
| Inv Date | To | Details | Net | Vat | Gross | |
| 08/11/2024 | C Light | Grass Cutting | 134.00 | 134.00 | ||
| 11/12/2024 | Soltech IT | Website hosting | 33.79 | 6.76 | 40.55 | |
| 06/01/2025 | Clutton w Cameley PCC | Grant | 500.00 | 500.00 | ||
| 07/01/2025 | SLCC | Membership fee | 148.00 | 148.00 | ||
| SUBTOTAL | 822.55 |
Signed by the Chairman of the meeting: _______________________
Note: Expenditure and income is transacted under the General Power of Competence unless otherwise stated on the financial reports.
Payments to Report
| Nov 2024 | Credit card payments to note | |||||
| Inv Date | To | Details | Net | Vat | Gross | |
| 30/10/2024 | LEBARA MOBILE LIMITED | mobile phone | 4.13 | 0.83 | 4.95 | |
| 08/11/2024 | TLC DIRECT.CO.UK | tree lights | 79.90 | 15.98 | 95.88 | |
| 26/11/2024 | Lloyds | Bank Fee | 3.00 | 3.00 | ||
| SUBTOTAL | 103.83 | |||||
| Nov 2024 | Regular payments | |||||
| Inv Date | To | Details | Net | Vat | Gross | |
| 01/11/2024 | Staff | Staff salaries, expenses, pension | 2958.29 | 2958.29 | ||
| 01/11/2024 | Water2Business | Utilities – Village Hall | 25.00 | 25.00 | ||
| 08/11/2024 | Source Shaper Ltd t/a Shape Payroll | payroll services | 5.00 | 1.00 | 6.00 | |
| 14/11/2024 | Direct Debit (SCOTTISHPOWER) | Utilities – Village Hall | 87.55 | 4.38 | 91.93 | |
| 30/11/2024 | Unity | Service charge | 6.00 | 6.00 | ||
| SUBTOTAL | 3087.22 | |||||
| Dec 2024 | Payments approved Clerk-Chairman | |||||
| Inv Date | To | Details | Net | Vat | Gross | |
| 22/11/2024 | Kefcom | CCTV | 1946.06 | 393.22 | 2339.28 | |
| 28/11/2024 | B/P to: Radcliffe Fire Pro | Alarm inspection | 90.00 | 18.00 | 108.00 | |
| SUBTOTAL | 2447.28 | |||||
| Dec 2024 | Regular payments | |||||
| Inv Date | To | Details | Net | Vat | Gross | |
| 02/12/2024 | Staff | Staff salaries, expenses, pension | 2232.58 | 2232.58 | ||
| 09/12/2024 | Direct Debit (FUEL CARD SERVICES) | Mower fuel | 13.16 | 2.63 | 15.79 | |
| 02/12/2024 | Water2Business | Utilities – Village Hall | 25.00 | 25.00 | ||
| 10/12/2024 | Source Shaper Ltd t/a Shape Payroll | payroll services | 5.00 | 1.00 | 6.00 | |
| 16/12/2024 | Direct Debit (SCOTTISHPOWER) | Utilities – Village Hall | 177.36 | 8.87 | 186.23 | |
| 31/12/2024 | Unity | Service charge | 6.00 | 6.00 | ||
| SUBTOTAL | 2471.60 |
| Dec 2024 | Credit card payments to note | |||||
| Inv Date | To | Details | Net | Vat | Gross | |
| 29/11/2024 | LEBARA MOBILE LIMITED | mobile phone | 4.13 | 0.83 | 4.95 | |
| 05/12/2024 | TOOLSTATION | litter picker and hoop | 28.48 | 5.70 | 34.18 | |
| 06/12/2024 | TOOLSTATION UK | Glue, cable ties | 8.02 | 1.61 | 9.63 | |
| 06/12/2024 | TESCO STORES 2880 | Mulled wine and apple juice | 27.83 | 5.57 | 33.4 | |
| 16/12/2024 | AMAZON CM3L61ZX5 | thermos | 20.81 | 4.16 | 24.97 | |
| 27/12/2024 | Lloyds | Bank Fee | 3.00 | 3.00 | ||
| SUBTOTAL | 110.13 | |||||
| Jan 2025 | Payments approved Clerk-Chairman | |||||
| Inv Date | To | Details | Net | Vat | Gross | |
| 02/01/2025 | VH cleaner | VH cleaning VH-2024-05 | 210.00 | 210.00 | ||
| SUBTOTAL | 210.00 |
Income to report
| Receipts Nov 2024 | |||||||
| Date | Ref | Description | Net | Gross | Sub ex dp | Subtotal | |
| 05/11/2024 | TCVH-388 deposit | Village Hall Deposit | 125 | 125 | |||
| 08/11/2024 | TCVH-404 | Village Hall Deposit & Hire | 164 | 164 | |||
| 12/11/2024 | TCVH-405 | Village Hall Deposit | -125 | -125 | |||
| 14/11/2024 | TCVH-404 | Village Hall Hire | 74 | 74 | |||
| 14/11/2024 | Scouts hall hire – sumup | Village Hall Deposit & Hire | 184 | 184 | |||
| 20/11/2024 | TCVH-406 | Village Hall Deposit | -125 | -125 | |||
| 30/11/2024 | Nationwide | Bank Interest | 202.19 | 202.19 | |||
| SUBTOTAL EXCLUDING DEPOSITS | 374.19 | ||||||
| SUBTOTAL | 499.19 | ||||||
| Receipts Dec 2024 | |||||||
| Date | Ref | Description | Net | Gross | Sub ex dp | Subtotal | |
| 03/12/2024 | TCVH-407 | Village Hall Deposit | -125.00 | -125.00 | |||
| 03/12/2024 | TCVH-409 | Village Hall Deposit | -125.00 | -125.00 | |||
| 10/12/2024 | Hallhire181202 | Village Hall Deposit & Hire | 244.00 | 244.00 | |||
| 20/12/2024 | tcvh-398 | Village Hall Deposit | 125.00 | 125.00 | |||
| 31/12/2025 | Unity | Bank Interest | 193.37 | 193.37 | |||
| 31/12/2024 | Nationwide | Bank Interest | 204.99 | 204.99 | |||
| SUBTOTAL EXCLUDING DEPOSITS | 517.36 | ||||||
| SUBTOTAL | 517.36 |
Bank Reconciliation
| Reconciliation of balances 31st Dec 2024 | ||
| Balance per bank statements | ||
| Current Account Unity | 7,573.19 | |
| Reserve Account Unity | 22,054.49 | |
| Nationwide Savings Acc | 60,000.00 | |
| SUBTOTAL bank statements | 89,627.68 | |
| Less unpresented payments | 0.00 | |
| Unbanked cash | ||
| Reconciling Items: | ||
| Uncleared bank transfer Nationwide to Unity | 204.99 | |
| NET BALANCES | 89,832.67 | |
| The net balances reconcile to the Cash Book (receipts and payments account) as follows: | ||
| Opening Balance at 1 April 2024 | 83,602.29 | |
| Add: Receipts in the year | 48919.22 | |
| Less: Payments in the year | -42688.84 | |
| CLOSING BALANCE per Cash Book | 89,832.67 |
Budget Year to date spend
Budget Commentary and any Significant Variances:
- Bank interest income is higher than expected, mainly due to higher than expected bank interest rates bringing in extra income. Village hall income for the year to date is lower than expected due to lower than expected bookings. These two factors have balanced out to result in expected income being on target.
- £911 savings were made on the insurance renewal premium due to lower than expected renewal figures
- £600 savings on staff costs are expected due to lower than expected NJC negotiated pay rise
- £600 to £1000 savings are expected in open spaces costs due to lower than expected maintenance and tree surgery costs. A large proportion of this has been saved due to the cancellation of the garage hire contract. This was replaced with the purchase of a container from ear marked reserves
- Village hall running costs are lower than planned due to lower than expected booking levels
Budget Proposal for 2025-26
The following report and recommendations to the full council by the finance working party are based on the calculations by the Responsible Financial Officer provided to the finance working party and reviewed and adjusted by the RFO based on the feedback and recommendations of the finance working party.
Form and detail of the budget:
The current year to date spend against budget report contains the budget categories used for quarterly reporting. It is recommended that these budget categories continue to be the basis of the detail of the budget as shown in proposed budget report.
Income
An assessment of predicted income levels for the future year has been reviewed by the RFO and finance working party and are based on:
- current income received for the year against the budget
- expected remaining income for the year
- a consideration of expected reserves and bank interest rates for the future year
- a consideration of future activities and income sources
- any adjustments to expected future income
Determination of cost of spending plans
The following budget has been reviewed and proposed by the finance working party for recommendation to the full council.
Spending Plan
The budget has been based on expected income and a future spending plans recommended by the finance working party. This review included an analysis of a draft plan provided by the responsible financial officer (RFO). The following was considered by the RFO and the finance working party in the proposal:
- a review of the current budget
- a review of proposed future activities and projects proposed by members of the council
- a review of year to date spend (see most recent quarterly year to date spend vs budget report)
- an estimated inflationary adjustment for each budget section
- actual figures based on quotations received for future services (eg subscriptions)
Staff Costs
Staff costs for the future year have been calculated by the RFO and reviewed by the finance working party for approval of the full council. These costs have been based on:
- contracts of employment
- salary scales
- pension contributions
- PAYE tax and NI rates
- an inflationary adjustment to cover a possible pay award (yet to be agreed and set by the NJC).
Recommended Spending Plan for approval of the council:
| TCC PC 24/25 Budget | Budget 2024-25 | 25-26 Proposal | increase | |||
| PC INCOME | Budget 2024-25 | |||||
| Precept | 42769 | |||||
| Cameley PC: usually 1% increase each yearParish Footpath Agency Scheme | 887 | 908 | 1.5% | 21 | ||
| Bank interest | 2000 | 1700 | 0.0% | -300 | ||
| Miscellaneous | ||||||
| PC INCOME SUBTOTAL EXC PRECEPT | 2,887 | 2608 | ||||
| PC INCOME SUBTOTAL with precept | 45656 | |||||
| VH INCOME | Budget | |||||
| VILLAGE HALL INCOME | ||||||
| Village Hall Income | 2236 | 1825 | 0.0% | -411 | ||
| Village Hall Income – Regular | 2258 | 1944 | 0.0% | -314 | ||
| Village Hall Income – CM | 1253 | 0.0% | 1253 | |||
| Village Hall Income Extraordinary | 1000 | 300 | 0.0% | -700 | ||
| VH INCOME SUBTOTAL | 5494 | 5322 | ||||
| PC & VH INCOME TOTAL EXC. PRECEPT | 8381 | 7930 | ||||
| VAT reclaimed | 0 | |||||
| 0 | ||||||
| TOTAL INCOME: | 51150 | 7930 | ||||
| PC PAYMENTS | Budget 2024-25 | |||||
| GENERAL ADMIN | ||||||
| Payroll | 78 | 75 | 4.5% | -3 | ||
| Author: General admin includes printing, printer ink, photocopying & advertisingoffice supplies / petty cash | 450 | 450 | 0.0% | 0 | ||
| Legal & professional fees | 58 | 61 | 4.5% | 3 | ||
| Mobile phone | 91 | 63 | 4.5% | -28 | ||
| Training & Foundation Award | 350 | 350 | 0.0% | 0 | ||
| Insurance premium | 2701 | 2020 | 4.5% | -730 | ||
| Mower Insurance | 234 | 153 | 4.5% | -81 | ||
| Audit | 816 | 853 | 4.5% | 37 | ||
| Author: ALCA and SLCC, Zoom, Office 365 Subscriptions | 595 | 580 | 4.5% | -15 | ||
| IT purchase | 303 | 300 | 0.0% | -3 | ||
| Temple Cloud with Cameley PC: LCN and Cloudflare domain renewal Website & email | 83 | 87 | 4.5% | 4 | ||
| Health & Safety | 68 | 71 | 4.5% | 3 | ||
| Bank Fees | 178 | 186 | 4.5% | 8 | ||
| subtotal Admin | 6,005 | 5249 | ||||
| PC EXPENDITURE | ||||||
| STAFF COSTS | ||||||
| subtotal staff | 31,000 | 33797 | ||||
| COMMUNITY | ||||||
| Parish Council Grants Awarded | 2143 | 2186 | 2.0% | 43 | ||
| Christmas tree, lights, events | 187 | 195 | 4.5% | 8 | ||
| Defibrillator | 270 | 282 | 4.5% | 12 | ||
| subtotal Community | 2,600 | 2663 | ||||
| PARKS AND OPEN SPACES | ||||||
| Author: Inc & playing field and Road, Verges, Footpath The Green. Upkeep open spaces tree surgery | 875 | 836 | 4.5% | -39 | ||
| Author: Utilities and paintPlaying Field running costs | 1893 | 1978 | 4.5% | 85 | ||
| Play Area Inspection | 143 | 149 | 4.5% | 6 | ||
| Workwear/PPE | 248 | 259 | 4.5% | 11 | ||
| Village operative equipment | 248 | 259 | 4.5% | 11 | ||
| Rent for garage & ass. costs | 672 | 0 | 4.5% | -672 | ||
| Fuel & Petrol | 340 | 355 | 4.5% | 15 | ||
| Mower repairs & petrol | 831 | 868 | 4.5% | 37 | ||
| Subtotal Parks/Open Spcs | 5,250 | 4704 | ||||
| PC PAYMENTS SUBTOTAL | 44855 | 46413 | ||||
| VILLAGE HALL EXPENDITURE | ||||||
| Cleaning | 2035 | 1500 | -535 | |||
| Electricity | 2005 | 2005 | 0.0% | 0 | ||
| Water | 315 | 329 | 4.5% | 14 | ||
| Servicing/Repairs | 347 | 363 | 4.5% | 16 | ||
| Electrical testing/H&S works | 540 | 564 | 4.5% | 24 | ||
| Hallmaster | 248 | 259 | 4.5% | 11 | ||
| Sundries | 310 | 324 | 4.5% | 14 | ||
| Marketing | 500 | 0 | 0.0% | -500 | ||
| VH PAYMENTS SUBTOTAL | 6300 | 5344 | ||||
| COMBINED TOTALS | Budget | |||||
| PC AND VH PAYMENTS TOTAL | 51155 | 51757 |
Contingencies and Earmarked Reserves
The current earmarked reserves, future commitments, contingencies and future projects have been reviewed against the budget and used as a basis for the recommendations of the finance working party.
The working party recommends the following contingencies are set aside as earmarked reserves:
| EARMARKED RESERVES | Budget 2024-25 | Proposal 25-26 | ||
| V Hall & PF development – pumptrack | 2,477.00 | 2477 | ||
| PT 2.5% snagging fee June 2024 | 1,515.00 | 0 | ||
| subtotal pump track | 3992 | 2477 | ||
| V Hall & Playing Field development | 6000 | 5700 | ||
| Memorial Garden | 6500 | 6500 | ||
| Benches Grant | 500 | 500 | ||
| Small Business Grant V Hall recovery | 2000 | 2000 | ||
| VH Marketing | 0 | 500 | ||
| Temple Cloud with Cameley PC: Consider new roof maybe £40,000 maybe in 2040 Building Maintenance | 24500 | 23400 | ||
| Equipment renewal | 5660 | 5800 | ||
| Village Hall Key Deposits | 850 | 725 | ||
| Election contingency | 1104 | 1104 | ||
| Staff contingency | 1200 | 1200 | ||
| EARMARKED RESERVES TOTALS | 52306 | 49906 |
The predicted year end balance is based on a review of the current year to date spend and income along with the expected year end spend and income and has been calculated as: £77,338
Recommended Earmarked reserves: £49,906
Estimated general reserve at start of 25/26: £77,338 – 49,906 = £27,432
This council considers 6 to 9 months expenditure as a reasonable general reserve given the size of the budget and the considered risks. On a planned expenditure of £51757, the expected general reserve of £27,432 is the equivalent of 6 months of expenditure. This is considered an optimum level without any further amount to be added or deducted to the precept requirement to cover contingencies.
Precept Requirement
Expected spending is £51,757
Expected amount to be added or deducted for contingencies £0
Expected income is £7,930
Precept requirement is based on Expected Spending – Expected Income as follows:
£51,757 – £7,930 = £43,827
The 25/26 precept would be an 2.5% increase on the previous year precept of £42,769. The working party considers this a reasonable level in line with expected inflation.
Recommendation of Finance Working Party to Full Council for approval
Based on this report, the finance working party recommends a budget of £51757 with a precept in the range of £43,827 to £44,000 (council to consider the predicted general reserve level)
Appendix 2 – Council Approved Budget, Minute Reference 2501_12
| TCC PC 25/26 Approved Budget | 25-26 | |
| PC INCOME | ||
| Precept | ||
| Footpath Agency Scheme | 908 | |
| Bank interest | 1700 | |
| Miscellaneous | ||
| PC INCOME SUBTOTAL EXC PRECEPT | 2608 | |
| PC INCOME SUBTOTAL with precept | ||
| VH INCOME | ||
| VILLAGE HALL INCOME | ||
| Village Hall Income | 1825 | |
| Village Hall Income – Regular | 1944 | |
| Village Hall Income – CM | 1253 | |
| Village Hall Income Extraordinary | 300 | |
| VH INCOME SUBTOTAL | 5322 | |
| PC & VH INCOME TOTAL EXC. PRECEPT | 7930 | |
| VAT reclaimed | ||
| TOTAL INCOME: | 7930 | |
| PC PAYMENTS | ||
| GENERAL ADMIN | ||
| Payroll | 75 | |
| office supplies / petty cash | 450 | |
| Legal & professional fees | 61 | |
| Mobile phone | 63 | |
| Training & Foundation Award | 350 | |
| Insurance premium | 2020 | |
| Mower Insurance | 153 | |
| Audit | 853 | |
| Subscriptions | 580 | |
| IT purchase | 300 | |
| Website & email | 87 | |
| Health & Safety | 71 | |
| Bank Fees | 186 | |
| subtotal Admin | 5249 | |
| PC EXPENDITURE | ||
| STAFF COSTS | ||
| subtotal staff | 33797 | |
| COMMUNITY | ||
| Parish Council Grants Awarded | 2186 | |
| Christmas tree, lights, events | 195 | |
| Defibrillator | 282 | |
| subtotal Community | 2663 | |
| PARKS AND OPEN SPACES | ||
| Upkeep open spaces tree surgery | 836 | |
| Playing Field running costs | 1978 | |
| Play Area Inspection | 149 | |
| Workwear/PPE | 259 | |
| Village operative equipment | 259 | |
| Rent for garage & ass. costs | 0 | |
| Fuel & Petrol | 355 | |
| Mower repairs & petrol | 868 | |
| Subtotal Parks/Open Spcs | 4704 | |
| PC PAYMENTS SUBTOTAL | 46413 | |
| VILLAGE HALL EXPENDITURE | ||
| Cleaning | 1500 | |
| Electricity | 2005 | |
| Water | 329 | |
| Servicing/Repairs | 363 | |
| Electrical testing/H&S works | 564 | |
| Hallmaster | 259 | |
| Sundries | 324 | |
| Marketing | 0 | |
| VH PAYMENTS SUBTOTAL | 5344 | |
| COMBINED TOTALS | ||
| PC AND VH PAYMENTS TOTAL | 51757 | |
| EARMARKED RESERVES | 25-26 | |
| V Hall & PF development – pumptrack | 2477 | |
| PT 2.5% snagging fee June 2024 | 0 | |
| subtotal pump track | 2477 | |
| V Hall & Playing Field development | 5700 | |
| Memorial Garden | 6500 | |
| Benches Grant | 500 | |
| Small Business Grant V Hall recovery | 2000 | |
| VH Marketing | 500 | |
| Building Maintenance | 23400 | |
| Equipment renewal | 5800 | |
| Village Hall Key Deposits | 725 | |
| Election contingency | 1104 | |
| Staff contingency | 1200 | |
| EARMARKED RESERVES TOTALS | 49906 |
Note: Expenditure and income is transacted under the General Power of Competence unless otherwise stated on the financial reports. This includes all transactions from 16th May 2023 when the GPOC was adopted (Min ref: 2305_[9]) until the next election expected in 2027
- Posted: 14th January 2025
- Version: 2