Clerk: Philip Edwards (CiLCA) | Tel: 07591 257067 | info@templecloud.org.uk
www.templecloud.org.uk
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To Councillors: Sara Box, David Cottis, Jon Elford, Andrew Kirkby, Jon Sebright (Chairman), Philip Warden and Mark Wilson (Vice Chairman)

You are hereby summoned to attend a meeting of the Parish Council to be held at 7.30pm on Tuesday 12th September 2023 at Temple Cloud Village Hall.

Philip Edwards, Clerk, 7th September 2023

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2309_[1] PUBLIC PARTICIPATION SESSION

(15min) 7:30

Members of the public may raise any matter during this session for not more than three minutes, by addressing the Chairman. The rest of the meeting is closed to public participation. The public and press may attend the meeting unless the Council enters a confidential session, please notify the clerk of any intention to film or record.

MEETING ADMIN

2309_[2]  Apologies for Absence

(3min) 7:45

To note and decide on apologies for absence.

2309_[3]  Declaration of Interest

(3min) 7:48

To receive any declarations of disclosable pecuniary or personal interests and consider any dispensation requests in accordance with the PC Code of Conduct.

2309_[4] Confirmation of Minutes

(4min) 7:51

TO RESOLVE: The Parish Council meeting minutes of Tuesday 5th September 2023 are confirmed as an accurate record and signed by Chairman.

2309_[5] Co-option of new Council Member

(4min) 7:55

• To review any applications for co-option.
• TO RESOLVE: To co-opt any new members to the Parish Council
• To receive any declarations of acceptance of office

REPORTS AND RESPONSIBILITIES

2309_[6] Chairman’s Report

(5min) 7:59

• To receive a report from the Chairman
• Temple Cloud in Bloom are celebrating 10 years since they first proposed forming in September 2013 and approached the Parish council with a proposal to set up planting containers in various spots around the village in an attempt to make Temple Cloud look attractive to those driving through as well as the residents of the village. The Parish Council were very happy to back the proposal and offer funding and have continued to do so to this day. The Chairman and Parish Council would like to publicly recognise and express appreciation on behalf of the community for all the work and dedication of all the volunteers since forming. In January 2014 the group held their first meeting to plan a way forward. These first volunteers are still the ones you see today in their turquoise tee shirts planting, weeding and cleaning the various areas extended now around the village. The work of Temple Cloud in Bloom is greatly valued and significantly enhances the village.

2309_[7] Clerk’s Report

(8min) 8:04

• To receive a report from the Clerk
• To note: correspondence shared with council members listed in the appendix.
• TO RESOLVE: Council response regarding use of the village hall car park for church meetings. (See email from member of the public to councillors sent 20/07/2023, 19:12)
• To note: correspondence from a member of the public shared by email 6/9/23 with the council about the possibility of running a club on the pump track.
• A notice of vacancy following the resignation of Cllr Helen Neary was posted on 1st Sept 2023. The Chairman thanked Cllr Neary at the extraordinary meeting on 5th Sept for all her hard work over the years and especially for her work towards the pump track.
• Brandown Close estate management and BANES have been contacted regarding cutting back the hedge blocking the Brandown Close public footpath. The clerk has been informed that a tree surgeon has been booked to complete this work. The estate management has been notified of residents’ preferences regarding the height of the hedge and asked to consult with residents regarding any work on the height.
• To report: The scheme of delegation for exception circumstances was applied by the Clerk in consultation with the Chairman to approve urgent repairs of the ride on mower, estimated cost of £550 to £580 to protect the interests of the community and ensure council business continuity. It was considered an exceptional circumstance because to delay for a council meeting to approve the repair could have potentially increased council costs by a significant amount. The remaining annual budget available for mower repairs was £737 at time of repair.

2309_[8] Members Reports

(3min) 8:12

• To receive any reports on members’ responsibilities or attendance of outside bodies.

2309_[9] Ward Councillor’s Report

(4min) 8:15

• To receive a report from BANES District Cllr David Wood

2309_[10] Pump Track and Playing Field:

(15min) 8:19

• The replacement zip wire seat has been ordered and should be delivered in time for the pump track party.
• The pump track pump is broken. A warranty repair has been requested from Velosolutions.
• To review updates regarding the pump track party on 23rd Sept.
• TO RESOLVE: To review and approve the latest version of the pump track party health and safety documents. (Councillors: Refer to onedrive shared folder link emailed to councillors on 31/08/2023, 14:46)

2309_[11] Village Hall

(5min) 8:34

• To receive a report on any updates regarding the village hall
• The village hall gutter that was leaking above the entrance has been repaired by the village operative with bitumen flash band tape on the internal side of the metal gutter.
• A new smoke alarm for the Hall has been received.
• TO RESOLVE: Approval of the PAT testing risk assessment

2309_[12] FINANCE

(5min) 8:39

Payments and income – see appendix 2023-09 Finance Reports

1. TO RESOLVE: payments to approve as listed in finance reports.
2. To note: payments and Income
3. To note: Bank reconciliation
4. To note: Year to date spend

PLANNING APPLICATIONS

(20min) 8:44

2309_[13] TO RESOLVE: Application Reference: 23/03102/FUL Application Address: Mendip View , Eastcourt Road, Temple Cloud, Bristol, Bath And North East Somerset, BS39 5BT Proposal: Erection of first floor side extension

2309_[14] TO RESOLVE: Application Reference: 23/02831/FUL Application Address: Swift Barn , Eastcourt Road, Temple Cloud, Bristol, Bath And North East Somerset, BS39 5BX Proposal: Change of use and erection of timber garage/store on an area of hard standing.

2309_[15] TO RESOLVE: Application Reference: 23/02770/FUL Application Address: The Patches , Main Road, Temple Cloud, Bristol, Bath And North East Somerset, BS39 5BZ Proposal: Conversion of existing outbuilding to form additional accommodation, replacement of windows, addition of new windows and provision of solar panels.

2309_[16] TO RESOLVE: Application Reference: 23/02771/LBA Application Address: The Patches , Main Road, Temple Cloud, Bristol, Bath And North East Somerset, BS39 5BZ Proposal: Internal and external alterations for the conversion of existing outbuilding to form additional accommodation, replacement of windows, addition of new windows and provision of solar panels.

2309_[17] TO RESOLVE: Application Reference: 23/02446/FUL Application Address: 1 Tiledown, Temple Cloud, Bristol, Bath And North East Somerset, BS39 5DW Proposal: Convert existing dwelling into 2no. 2 bedroom dwelllings and associated works.

2309_[18] TO RESOLVE: Application Reference: 23/02500/FUL Application Address: Cholwell Nursing Home , Main Road, Temple Cloud, Bristol, Bath And North East Somerset, BS39 5DJ Proposal: Erection of single storey extension to nursing home (Use Class C2) Planning Portal Reference: PP-12273711 2309_[19] TO RESOLVE: Application Reference: 23/02501/LBA Application Address: Cholwell Nursing Home , Main Road, Temple Cloud, Bristol, Bath And North East Somerset, BS39 5DJ Proposal: Erection of single storey extension to nursing home (Use Class C2) Planning Portal Reference: PP-12273711

Recent updates to previous planning applications updates can be viewed online: https://www.bathnes.gov.uk/webforms/planning/search.html#advancedSearch (filter with ‘PARISH’)

2309_[20] DATE OF NEXT MEETING

(3min) 9:04

TO RESOLVE: Date of next meeting: Tuesday 10th October 2023, 7.30pm

See: https://www.templecloud.org.uk/meeting-agenda/next-meeting/

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APPENDICES

Appendix of Meeting documents and reports

Working documents

Councillors: Refer to onedrive shared folder link emailed to councillors on 31/08/2023, 14:46 for working documents, including event management plan and risk assessment

Appendix of Correspondence

To view appendices, please view this document on our website