pump track design

Agenda & Notice of Parish Council Meeting: 13th June 2023, 7:30pm

Clerk: Philip Edwards (CiLCA) | Tel: 07591 257067 |
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To Councillors: Sara Box, David Cottis, Jon Elford, Andrew Kirkby, Helen Neary, Jon Sebright (Chairman), Philip Warden and Mark Wilson (Vice Chairman)

You are hereby summoned to attend a meeting of the Parish Council to be held at 7.30pm on Tuesday 13th June 2023 at Temple Cloud Village Hall.

Philip Edwards, Clerk, 8th June 2023


(15min) 7:30

Members of the public are requested to raise any matter during this session as the rest of the meeting is not open to public participation. Members of the public and press may attend the meeting unless the Parish Council enters a confidential session. Members of the public may make representations, ask questions and give evidence on any matter of concern, for not more than five minutes, by addressing the Chairman. Please notify the clerk of any intention to record or film a meeting in order that necessary arrangements can be made. SO2.1-2.6, SO2.6


2306_[2]  Apologies for Absence

(3min) 7:45

To note and decide on apologies for absence.

2306_[3]  Declaration of Interest

(3min) 7:48

To receive any declarations of disclosable pecuniary or personal interests and consider any dispensation requests in accordance with the PC Code of Conduct.

2306_[4] Confirmation of Minutes

(4min) 7:51

TO RESOLVE: The Parish Council meeting minutes of Tuesday 16th May 2023 are confirmed as an accurate record and signed by Chairman.

2306_[5] Parish Council Membership

(3min) 7:55

  • To receive the members declaration of acceptance of office and Register of Interest.
  • TO RESOLVE: To approve any requests to receive the declaration of acceptance of office at a later date.

2306_[6] Co-option of new Council Member

(4min) 7:58

  • To review any applications for co-option.
  • TO RESOLVE: To co-opt any new members to the Parish Council
  • To receive any declarations of acceptance of office

2306_[7] Annual Review of Risk Management

(5min) 8:02

  • TO RESOLVE: To review and approve the risk management scheme

2306_[8] Appointments

(5min) 8:07


  • TO RESOLVE: To review and approve appointments to outside bodies and members’ responsibilities


2306_[9] Chairman’s Report

(4min) 8:12

  • The Chairman would like to thank Cllr D Ducket from Hinton Blewett Parish Council for arranging the donation and delivery of a TV screen for the village hall.
  • To receive an update from the Chairman

2306_[10] Clerk’s Report

(10min) 8:16

  • To receive a report from the Clerk
  • The village hall fire extinguishers were serviced in May
  • The village hall fire alarm and emergency lighting were inspected and tested in May with no faults reported. The engineer recommended updating the fire alarm system.
  • A smart meter installation has been booked for the village hall in June
  • Clutton junior football team are planning to train on the playing field on Thursday evenings for 7 weeks
  • To note correspondence shared with council members listed in the appendix.
  • Fraud and Cybercrime Prevention Talk with Avon and Somerset police has been re-arranged for 14th November 6.30pm, the public are invited to attend.
  • TO RESOLVE – response regarding Green Space nominations for new local plan
  • TO RESOLVE – informal consultation request regarding TRO

2306_[11] Members Reports

(3min) 8:26

  • To receive any reports on members’ responsibilities or attendance of outside bodies.

2306_[12] Pump Track and Playing Field:

(12min) 8:29

  • A planning application has been submitted to discharge the conditional requirement for a wildflower planting scheme
  • To review: Bin locations and requirements around the playing field
  • To review: The Clerk has received a request for smaller goals on the playing field suitable for children
  • TO RESOLVE: To approve: Order of bollards to prevent vehicles from entering playing field from village hall car park
  • To note: offer of support from scouts regarding the September 23rd opening day
  • To review: September 23rd opening day action required

2306_[13] FINANCE

(8min) 8:41

Payments and income – see appendix 2023-06 Finance Reports

  1. TO RESOLVE: payments to approve as listed in finance reports.
  2. To note: payments and Income
  3. To note: year to date budget and reserves
  4. To note: A fuel card has been organised to replace the prepaid debit card for the mower.
  5. To note: Bank reconciliation


(5min) 8:49

There are no outstanding planning consultation requests

Recent updates to previous planning applications updates can be viewed online: (filter with ‘PARISH’)


(3min) 8:54

TO RESOLVE: Date of next meeting: Tuesday 11th July 2023, 7.30pm



Appendix of Meeting documents and reports

2023-06 Finance Reports

Financial reports for the monthly parish council meeting.

  • Posted:
  • Version: 1.1

Minutes of Annual Parish Council Meeting: 16th May 2023, 7:30pm

Minutes of the annual parish council meeting, May 2023

Risk Management Scheme

This document identifies the risks and subsequent control measures. Under health and safety law and statutory financial regulations the council has a duty to manage risks. This document is reviewed annually.

Appendix of Correspondence

To view appendices, please view this document on our website

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  • Version: 1.1