Agenda & Notice of Parish Council Meeting: 14th March 2023, 7:30pm

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To Councillors: Sara Box (Vice Chairman), David Cottis, Jon Elford, Andrew Kirkby, Stephen Marsh, Helen Neary, Jon Sebright, Philip Warden (Chairman) and Mark Wilson

You are hereby summoned to attend a meeting of the Parish Council to be held at 7.30pm on Tuesday 14th March 2023 at Temple Cloud Village Hall.

Philip Edwards, Clerk, 4th March 2023

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2303_[1] PUBLIC PARTICIPATION SESSION

(15min) 7:30

Members of the public are requested to raise any matter during this session as the rest of the meeting is not open to public participation. Members of the public and press may attend the meeting unless the Parish Council enters a confidential session. Members of the public may make representations, ask questions and give evidence on any matter of concern, for not more than five minutes, by addressing the Chairman. Please notify the clerk of any intention to record or film a meeting in order that necessary arrangements can be made. SO2.1-2.6, SO2.6

2303_[2] APOLOGIES FOR ABSENCE

(3min) 7:45

To note and decide on apologies for absence.

2303_[3] DECLARATIONS OF INTEREST

(3min) 7:48

To receive any declarations of disclosable pecuniary or personal interests and consider any dispensation requests in accordance with the PC Code of Conduct.

2303_[4] CONFIRMATION OF MINUTES OF PREVIOUS MEETING

(4min) 7:51

TO RESOLVE: The Parish Council meeting minutes of Tuesday 21st February 2023 are confirmed as an accurate record and signed by Chairman.

2303_[5] REPORTS

(a) Chairman’s Report

(4min) 7:55

• To receive and update from the Chairman

(b) Clerk’s Report

(5min) 7:59

• Members of the community are encouraged to stand for election in May – recruitment media has been updated. Details for candidates are posted on the website. BANES are offering a briefing for candidates.
  https://www.templecloud.org.uk/join/
• Photo ID will be required to vote at the next election in May – details posted on the website
• Fraud training – The Cyber Protect officer from Avon and Somerset police has offered training for the parish council and local community regarding cyber fraud. This is training open to members of the public and is provisionally planned for 13th June, 6.30pm. This is just before the main meeting and to be confirmed after the May elections.
• Avon and Somerset Police neighbourhood team have been invited to attend future meetings. The clerk has subscribed to the neighbourhood watch alerts for the area.
• To note the cancellation of bus routes in Chew Valley.
• ALCA are currently offering e-learning online training, including introduction to local councils course free to members of the council.
• The large drainage cover to the side of the village hall car park has been removed repeatedly.
• The website and email hosting transfer is now complete. Technical issues that could not be resolved with the previous host have now been resolved with the new host. The new hosting price will give a 50% saving to the parish council of about £40 per year at current prices.
• To note correspondence shared with council members listed in appendix.

(c) Members Reports

(5min) 8:04

• To receive any reports from council members on responsibilities or attendance of outside bodies.
• To note, the next parish liaison meeting is 15/3/2023,18:30 in Keynsham – meeting details link

(d) Pump Track Report:

(6min) 8:09

• Planning permission has been granted for the pump track
• Velosolutions are addressing the planning requirement for demonstrating net biodiversity gains with drawings to show the planting scheme of wild flowers
• The next stages planned include a pre-site meeting with Velosolutions, to be arranged this month, with a potential plan to start work in April.
• TO RESOLVE: To confirm that all current members of the council are appointed as members of the pump track committee.

2303_[6] FINANCE

(5min) 8:15

Payments and income – see appendix 2023-03 Finance Reports

1. TO RESOLVE: payments to approve listed in finance reports.
2. To note: payments and Income
3. To note: Bank reconciliation
4. TO RESOLVE: To enter a confidential session to review HR matters
5. TO RESOLVE: To confirm staff salary scale for April 2023 in accordance with contract of employment

2303_[7] PLANNING APPLICATIONS

(5min) 8:20

TO RESOLVE: Application Reference: 23/00697/FUL
Application Address: Stoneacre Bungalow , Stowey Road, Clutton, Bristol, Bath And North East Somerset, BS39 5TG
Proposal: Erection of garden room for games and extension of existing shed for storage of mower.

Recent updates to previous planning applications updates can be viewed online: https://www.bathnes.gov.uk/webforms/planning/search.html#advancedSearch (filter with ‘PARISH’)

2303_[8] CORONATION PLANS

(5min) 8:25

A registration of interest survey for coronation mugs has been sent to subscribers of the newsletter, posted on facebook and on the website. See: https://www.templecloud.org.uk/coronation/

TO RESOLVE: Purchase of coronation mugs

2303_[9] ANNUAL PARISH MEETING

(5min) 8:30

To consider plans for the annual parish meeting in May. (must be between 1st March and 1st June, and after 6pm) Ref: https://www.legislation.gov.uk/ukpga/1972/70/schedule/12/part/III
TO RESOLVE: Date of annual parish meeting: May 16, 2023  7:00 pm – 7:30 pm

2303_[10] DATE OF NEXT MEETING

(3min) 8:35

TO RESOLVE: Date of next meeting: Tuesday 18th April 2023, 7.30pm

See: https://www.templecloud.org.uk/meeting-agenda/next-meeting/

Appendix 1: Meeting documents and reports

Appendix 2: Correspondence

To view appendices, please view this document on our website